Marketing Operations Administrator

About the role

For over 35 years, we've transacted more than $3.5 billion of real estate, acquiring over 14,648 multifamily units and taking dozens of properties full cycle - on average returning 100% of investor capital plus strong returns. Our focus is acquiring older apartment home communities and creating value by improving the properties, optimizing operations, and fostering human flourishing in each one. Above all, we've learned that success is measured not just by financial gain, but by the quality of the relationships we build along the way. Please read our values , and if you are aligned, we encourage you to apply. Job Overview We're a US-based investment firm running two brands - an SEC-regulated real-estate investment fund and a family-focused legacy coaching and publishing brand. The Marketing Operations Administrator is the logistics and back-office engine: marketing administrative systems are managed, events coordinated end-to-end, spreadsheets and systems put in place, and inventory, print, shipping, and scheduling functions never slip. This seat exists to keep coordinator-level work off the senior seats and to free up the EVP's time - when it's done well, leadership stops thinking about logistics entirely. Events are hands-on and on-site, so reliable travel is occasional.

Responsibilities

• Support the EVP of Marketing directly. Act as the EVP's assistant and right hand: triage and follow up on action items, prepare briefing materials before meetings and meetups, track commitments to closure, and take on ad hoc work to keep marketing priorities on track.
• Keep the back office running. Track vendor contracts and IC agreements (Docusign admin); coordinate schedules across the principals, the Traffic Manager, and the team; request and track tool access.
• Support the EVP of Marketing directly. Act as the EVP's assistant and right hand: triage and follow up on action items, prepare briefing materials before meetings and meetups, track commitments to closure, and take on ad hoc work to keep marketing priorities on track.

Requirements

• 7+ years in marketing operations, field marketing, or a logistics-and-admin role with real ownership of projects, events and budgets.
• Excellent understanding of Google workspace, setting up spreadsheets, saas billing, how to edit DNS, email protocols, English spelling and grammar, and most importantly AI (not just chat, but agentic and connectors).
• Event and conference production: venue, catering, AV, booth, travel and shipping logistics, and confident on-site execution.
• Back-office finance ops: invoice coding to GL, payment cycles, expense reconciliation (Ramp or similar), and budget-vs-actual tracking.
• Procurement, print, and fulfillment: vendor management, promo sourcing, and shipping with tracking.
• Ferociously organized and deadline-driven - the trains run on time, and the details (a missing badge, a late booth shipment) never bite you twice.
• Owner's mindset: whatever-it-takes hours, low-ego, anticipates needs before they're asked.
• Real AI & systems builder: you use Claude to edit communications, set up projects in AI memory, integrate saas tools through Claude connectors, automate spend tracking, vendor follow-ups, and ops workflows so the back office runs itself.
• Self-sufficient operator: knows what to do and where to go unprompted; learns any tool cold.
• Booking travel from LATAM to the US. Perhaps you are a traveller yourself and know the ins and outs of planning, booking, scheduling and coordina

Benefits

Additional Information

Marketing Operations Administrator Type: Full-Time, Remote Working Hours: FT - CST Monday to Thursday: 9:00am - 5:00pm & Fridays: 9am to 3pm **occasionally after hours support required (up to 2 hours per week/ only by text) Location: LATAM (Remote) Compensation: USD $2,500/month

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