Project Accountant I

Responsibilities

• Review and approve customer account set-ups in compliance with company standards, ensuring all required billing details are on file.
• Review contracts, purchase orders, and billing terms, and accurately capture billing details in the Management Information System (MIS).
• Prepare accurate and timely invoices and submit them through multiple billing portals.
• Maintain clear communication with the Project Accountant Team Lead and the Digital Innovation CSM/FSR team via email and messaging platforms.
• Process expense transfers to the correct accounts within the MIS, ensuring proper approvals and maintaining a clear audit trail.
• Support the Project Accountant Team Lead and Digital Innovation CSM/FSR team in coordinating and monitoring billings and collections.
• Process billing voids and write-offs with appropriate approvals.
• Maintain accurate customer account records, including invoices and contract documentation.
• Initiate and manage customer account close-outs to ensure all MIS records are complete and accurate.
• Review and monitor customer record updates in the CRM system, ensuring supporting documentation aligns with MIS billing records.
• Accurately process payments and follow up with the relevant internal teams where necessary.
• Monitor collections, maintain AR ledger comments, and engage directly with customers when required.
• Escalate unresolved collection matters (60+ days outstanding) to the Project Accountant Team Lead and Digital Innovation CSM/FSR team.
• Ensure compliance with the CSP process.
• Participate in company-wide initiatives, including quality assurance and continuous improvement.
• #LI-KS1

Requirements

• BCom Accounting degree (or related qualification) with 4-6 years of relevant experience.
• Experience with Dynamics 365, Salesforce, and Adobe for billing purposes
• Ability to work US hours (14:00 - 23:00).
• Proficiency in accounting systems and financial reporting.
• Strong Microsoft Office skills, with proficiency in Adobe products, database management software, and internet-based tools.
• Experience with bulk invoicing is highly valued.
• Excellent written and verbal communication skills.
• Ability to build and maintain positive working relationships internally and externally.
• Comfortable working with all levels of management, clients, and employees.
• Customer-focused, with the ability to anticipate and respond to internal and external stakeholder needs.
• Strong collaboration skills, with the ability to set goals, solve problems, and make sound decisions to enhance organizational effectiveness.
• Unique Benefits
• Diverse experiences: Work on meaningful projects that improve quality of life around the world.
• Freedom to work program: Set your own schedule and location (as appropriate).
• Principal program: Earn the opportunity to become an owner of the firm.
• Career development: Explore a wide range of learning and growth opportunities within and across industries.
• Fitness reimbursement, technology stipend, employee assistance program, and more: Choose the benefits that work best for you.
• Level up your career with Woolpert. Apply today and join our team to help shape the future of tomorrow!
• Why Woolpert?

Benefits

Additional Information

We seek to move the world forward through innovative thinking. Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work ® , Woolpert embraces progress and innovation to create limitless opportunities for career growth. Woolpert is hiring a Project Accountant to join our dynamic Finance team at our Johannesburg, South Africa office. This fully remote position is responsible for supporting accurate project setup, ensuring contract compliance, and delivering timely and precise billing across projects. Qualified candidates will have strong accounting skills, attention to detail, and experience in project-based financial management. We are unable to provide visa sponsorship for this position. Applicants must already possess work authorization in the country the job is located.

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