Paralegal / Corporate Secretariate Administrator

Responsibilities

• Board & CommitteeManagement:
• Organize meetings, prepare agendas, distribute materials, record minutes, and ensure proper documentation.
• Draft resolutions, prepare share certificates, and all corporate secretariate related matters.
• Legal &Regulatory Compliance:
• Ensure adherence to corporate laws, listing rules and securities regulations; manage filings and liaison with authorities (e.g. ACRA).
• Record Keeping &Information Management:
• Maintain statutory records, safeguard confidential documents, and ensure accuracy of corporate information.
• Part 2: JOB REQUIREMENTS
• Degree in Law with at least 3 years in a law firm or in-house legal team, with experience in corporate secretarial tasks.
• Corporate Secretarial Expertise: Proficient in managing statutory registers, drafting minutes/resolutions, and filing.
• Legal Support: Ability to draft/review commercial agreements, conduct legal research, and assist with transactions.
• Ability to work in a fast paced and dynamic environment to meet aggressive deadline
• Excellent written & verbal skills
• Organized and an eye for detail
• A team player with excellent inter-personal skills and ability to communicate and influence effectively at all levels

Additional Information

ROLE OBJECTIVE: The candidate should have corporate secretariate experience - ensures legal compliance, maintains corporate records, and facilitates governance by assisting in managing board meetings (agendas, minutes, materials), and liaison with regulators/ACRA, handling statutory filings, and safeguarding sensitive information, bridging administration with strategic oversight.

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Company Intel

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