Assistant Director, Operations and Engagement

Responsibilities

• Operations and Process Coordination
• Supports day-to-day coordination of institute operations through development and maintenance of workflows, calendars, trackers, templates, and other management tools.
• Assists in designing, documenting, and refining internal processes to improve efficiency, consistency, and operational visibility.
• Supports development and maintenance of standard operating procedures, intake mechanisms, planning resources, and related administrative tools.
• Coordinates timelines, deliverables, and follow-up across recurring institute activities and special initiatives.
• Helps identify process improvement opportunities and recommends practical solutions to strengthen institute operations.
• Leadership Council and Stakeholder Engagement
• Manages coordination of TSI Leadership Council activities, including scheduling, agenda support, materials preparation, communications, meeting logistics, attendance tracking, and follow-up actions.
• Supports engagement with external stakeholders, including industry, academic, agency, philanthropic, and community partners, as assigned.
• Maintains stakeholder records, engagement trackers, and related planning materials to support coordinated relationship management.
• Helps ensure a high-quality stakeholder experience through organized communications, responsive follow-through, and well-executed engagements.
• Events, Visits, and Executive Logistics
• Leads planning and execution support for institute events, meetings, visits, convenings, and related programs.
• Develops and maintains repeatable planning processes, checklists, and tools to support successful event execution.
• Coordinates with internal staff, vendors, venues, and external participants to manage event logistics and deliverables.
• Supports executive logistics and briefing preparation for high-visibility meetings and engagements. Administrative and Business Operations Support
• Provides operational support for selected budget, procurement, contracting, and administrative processes, as assigned.
• Assists with routing, tracking, and follow-up for approvals, requests, and related institute business processes.
• Coordinates with relevant offices across The Texas A&M University System, Texas A&M University, and other members, as appropriate, to support institute operations.
• Prepares briefing materials, status reports, summaries, and other planning documents for institute leadership.
• Supports special projects and other duties as assigned.
• Education and Experience:
• -Bachelor's degree or equivalent combination of education and experience.
• -Six years of related experience in operations, administration, stakeholder engagement, events, communications, program coordination, or a related field.
• Knowledge, Skills and Abilities:
• Strong organizational and project coordination skills.
• Ability to build and improve processes in a growing or evolving environment.
• Ability to manage mult

Benefits

Additional Information

Job Title Assistant Director, Operations and Engagement Agency Texas A&M University System Offices Department Texas A&M Semiconductor Institute Proposed Minimum Salary Commensurate Job Location Bryan, Texas Job Type Staff Job Description The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 12 universities, a comprehensive health science center, nine state agencies, and the RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond. The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan to include an employer contribution through Teachers Retirement System of Texas (TRS); if applicable, a defined contribution retirement plan to include an employer contribution through an approved ORP vendor: additional voluntary tax deferred annuity (TDA) options; tuition assistance; and wellness programs to promote work/life balance. Salary: Commensurate with experience. Job Description Summary: The Assistant Director, Operations and Engagement, supports the Texas A&M Semiconductor Institute {TSI) by coordinating institute operations, stakeholder engagement activities, and high-impact events that advance strategic priorities. Reporting to the Director, Business Operations, this position helps develop and manage the internal processes, planning systems, and engagement infrastructure needed to support a growing institute. The role serves as a key coordinator across institute leadership, System Offices, members, external partners, and service providers, with responsibility for Leadership Council support, process development, event execution, and special initiatives.

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