Muhlenberg · Main CampusPrepare for this interview
EliteAI-generated questions, company research, and talking points tailored to this role
The Position: Controller Job Summary: Position Overview Reporting directly to the Chief Financial Officer, the Controller provides oversight and direction for all business processes associated with the College's fund accounting, accounts payable, treasury, grant and gift accounting, endowment and investment accounting, and payroll functions. The Controller is responsible for maintaining accounting ledgers of the College, proper documentation, control and disbursement of funds, preparing routine and special reports, and managing a team of accounting, procurement, and administrative staff. This position also serves as the College's primary hands-on accountant, performing technical and advanced accounting duties including gift and grant accounting, bank and investment reconciliations, month-end and year-end closing processes, credit card data reconciliation, and general ledger entries. The Controller works closely with Advancement, grant managers, external auditors, and campus colleagues to maintain compliance with donor restrictions, grant requirements, and institutional accounting standards. Schedule & Benefits At Muhlenberg, we believe in supporting our employees with a highly competitive benefits package that promotes well-being and professional growth. This full-time position includes generous paid time off (22 vacation days per year) and an extended winter break between Christmas Eve and New Year's Day, comprehensive medical, dental, and vision coverage, paid parental leave, tuition opportunities at the undergraduate and graduate level and a college fitness center membership. As a 501(c)(3) non-profit institution, Muhlenberg is also a qualifying employer under the federal government's Public Service Loan Forgiveness program. The College & Surrounding Area Founded in 1848, Muhlenberg College is a private, residential liberal arts college offering baccalaureate and graduate programs. At Muhlenberg, we are committed to a campus community that ensures students, faculty, and staff of all backgrounds feel welcome, respected, valued and included. Muhlenberg College is dedicated to shaping creative, compassionate, collaborative leaders through rigorous academic programs in the arts, humanities, business, natural sciences and social sciences; pre-professional programs in law, health and theology; and progressive workforce-focused post-baccalaureate certificates and master's degrees. A diverse city of 125,000 located in Pennsylvania's scenic Lehigh Valley, Allentown is the third-largest city in the state and is located just 60 miles north of Philadelphia and 90 miles west of New York City. The region, also comprising neighboring Bethlehem, Easton and more, is home to a vibrant arts scene, extensive parks and recreational opportunities, and a rich blend of diverse cuisine. Characteristic Duties & Responsibilities Financial Management & Reporting Prepare the College's annual financial statements and Form 990 returns; present drafts to the Audit & Compliance Committee of the Board. Schedule and manage the College's annual independent audits; prepare schedules for auditors and all other financial-related questionnaires. Supervise the monthly and fiscal year-end close processes to ensure timely and accurate financial reporting Complete debt tests and compliance certificates relative to bond covenants. Maintain salary and benefit cost records. Establish and execute effective cost savings strategies. Complete special projects as assigned by the CFO. Gift Accounting Oversee the recording of all restricted gift transactions to ensure proper accounting and compliance with donor restrictions. Record, reconcile, and monitor all donor gifts in compliance with donor intent and accounting standards, including daily posting of gift integrations and monthly reconciliation between the donor system and Workday. Investigate and resolve discrepancies with Advancement staff, including manual posting of transfers. Process securities gifts (stock/bonds/mutual funds), recording at the average of the high/low values upon liquidation. Grant Accounting Oversee grant accounting, including reporting to the grant source. Review grant agreements for allowable expenses, reporting requirements, and grant periods; set up grant funds/accounts in Workday as needed. Monitor expenses charged to each grant for allowability; reconcile grant balances monthly and submit drawdown requests as needed. Communicate with grant managers regarding budget status and issues; record fringe benefits and indirect costs for eligible grants. Maintain clear documentation for audit purposes; monitor for expenses posted after grant end dates. Accounts, Reconciliations & General Ledger Post account reconciliations for key general ledger accounts monthly, including cash, investments, suspense accounts, receivables, and liability accounts. Post monthly bank statement reconciliations for all College bank accounts (operating, student loan, payroll) and non
How well this role fits your profile.
Worked at muhlenberg? Share your experience