Maintains department operations including but not limited to inventory, purchase orders/supplies, record keeping, mail sorting, scanning, filing, and other department specific tasks which ensures the continual functioning of the area.
Primarily responsible for accurately recording appropriate and necessary data into appropriate HR and SVH systems in accordance with department expectations. Data entry requirements include employee health records, immunizations, vaccinations, and other data entry tasks.
Responsible for completing and handling any employee health release of information requests through proper release and approval procedures.
Greets applicants, team members and guests, notifying receiving personnel of arrivals. Knowledgeably directs guests to team member that can assist them.
Responsible for ensuring the proper fit of N95 respirators by conducting regular fit testing procedures, including both qualitative and quantitative methods. Maintaining the fit testing equipment, ordering necessary supplies, and accurately recording data related to the fit tests.
Preforms special projects as necessary. Assists with annual events.
Receives incoming calls and responds immediately by answering questions and providing information or directing to the appropriate team member.
Assists leadership with completing their administrative tasks as necessary.
Travel Requirements
40% To complete N95 fit testing and annual Employee Health Events at the main campus.
Required for All Jobs
Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health
Performs other duties as assigned
Patient Facing Options
Position is Not Patient Facing
Remote Work Guidelines
Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards.
Stable access to electricity and a minimum of 25mb upload and internet speed.
Dedicate full attention to the job duties and communication with others during working hours.
Adhere to break and attendance schedules agreed upon with supervisor.
Abide by Stormont Vail's Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually.
Remote Work Capability
Hybrid
Scope
No Supervisory Responsibility
No Budget Responsibility No Budget Responsibility
Physical Demands
Balancing: Occasionally 1-3 Hours
Carrying: Occasionally 1-3 Hours
Climbing (Ladders): Rarely less than 1 hour
Climbing (Stairs): Rarely less than 1 hour
Crawling: Rarely less than 1 hour
Crouching: Rarely less than 1 hour
Driving (Automatic): Rarely less than 1 hour
Driving (Standard): Rarely less than 1 hour
Eye/Hand/Foot Coordination: Frequently 3-5 Hours
Feeling: Occasionally 1-3 Hours
Grasping (Fine Motor): Frequently 3-5 Hours
Grasping (Gross Hand): Occasionally 1-3 Hours
Handling: Occasionally 1-3 Hours
Hearing: Occasionally 1-3 Hours
Kneeling: Rarely less than 1 hour
Lifting: Occasionally 1-3 Hours up to 25 lbs
Operate Foot Controls: Rarely less than 1 hour
Pulling: Occasionally 1-3 Hours up to 25 lbs
Pushing: Occasionally 1-3 Hours up to 25 lbs
Reaching (Forward): Occasionally 1-3 Hours up to 25 lbs
Reaching (Overhead): Occasionally 1-3 Hours up to 25 lbs
Repetitive Motions: Frequently 3-5 Hours
Sitting: Frequently 3-5 Hours
Standing: Occasionally 1-3 Hours
Stooping: Occasionally 1-3 Hours
Talking: Occasionally 1-3 Hours
Walking: Occasionally 1-3 Hours
Working Conditions
Burn: Rarely less than 1 hour
Chemical: Rarely less than 1 hour
Combative Patients: Rarely less than 1 hour
Dusts: Rarely less than 1 hour
Electrical: Rarely less than 1 hour
Explosive: Rarely less than 1 hour
Extreme Temperatures: Rarely less than 1 hour
Infectious Diseases: Rarely less than 1 hour
Mechanical: Rarely less than 1 hour
Needle Stick: Rarely less than 1 hour
Noise/Sounds: Occasionally 1-3 Hours
Other Atmospheric Conditions: Rarely less than 1 hour
Poor Ventilation, Fumes and/or Gases: Rarely less than 1 hour
Radiant Energy
Benefits
Health insuranceRemote work options
Additional Information
Position Status:
Full time Shift:
First Shift (Days - Less than 12 hours per shift) (United States of America) Hours per week:
40 Job Information
Exemption Status: Non-Exempt
A Brief Overview
Performs administrative and clerical duties to ensure the continual functioning of the department. Works collaboratively with Employee Relations and Employee Health to meet the needs of projects using a variety of skills and procedures. The position must be able to maintain confidentiality and perform accurate work with regards to entering, releasing, and documenting employee personnel and health documents.
Education Qualifications
High School Diploma / GED Required
Experience Qualifications
Clerical or administrative experience. Preferred
Skills and Abilities
Proficient in Microsoft Office programs.
Ability to work in a fast-paced environment.
Exceptional customer service skills.
Time management with an ability to prioritize tasks
Skill in data entry with minimal errors.
Works well under pressure to meet deadlines.
Stormontvail · Topeka, KS