Home Based Executive / Virtual Assistant
External
Delegatecx · RemotePrepare for this interview
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About the role
DCX stands out as a leading BPO (Business Process Outsourcing) company that takes pride in assisting growth-focused small and medium-sized businesses across the United States to discover the perfect global talent to enhance their teams. At DCX, our core beliefs center around fostering growth and making hiring easy. We are dedicated to helping business owners, executives, and industry leaders, primarily within the promotional products industry, in their search for superstar team members. If you are on the lookout for a company that values growth and places a strong emphasis on its people-centered culture, then DCX is the place for you. As we say around here, LET'S GROW! If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
Responsibilities
- Calendar management: Organizing and managing the executive's schedule, including setting up meetings, appointments, and events.
- Meeting coordination: Scheduling, preparing for, and attending meetings. This includes creating and distributing agendas, taking minutes, and following up on action items to ensure deadlines are met.
- Travel arrangements: Booking and coordinating travel arrangements, including flights, accommodation, and ground transportation, for the executive and sometimes for visiting clients or partners.
- Documentation and reporting: Managing, organizing, and maintaining important documents, files, and records. You may also be responsible for compiling and formatting materials for presentations or reports.
- Project support: Assisting with various projects by gathering data and preparing reports or presentations as needed. You may also be involved in coordinating project timelines and ensuring tasks are on track.
- Relationship management: Building and maintaining positive relationships with clients, partners, and key stakeholders.
- Office administration: Assisting with general administrative tasks.
- Ad hoc tasks aligned with those mentioned above.
- WHAT WE LOOK FOR
- Education: Bachelor's degree in Business Administration , Com munications, or a rel ated field .
- Experience: 1-3 years of proven experience as an Executive Assistant, Executive Assistant for a C-Suite level report, or other relevant administrative support experience.
- Language Proficiency: Strong verbal, written, and English communication skills.
- Working schedule: Ability to work overnight/graveyard shifts in Philippine time or within US operating hours .
- Technical Skills: Proficient with Microsoft Office Suite or equivalent software, with the ability to learn new or updated software.
- Industry Specific Software/Knowledge:
- Exposure to project management tools.
- Someone who is highly organized, proactive, and detail-oriented
- Ability to function well in a high-paced and, at times, stressful environment.
- Ability to organize a daily workload by priorities.
Benefits
Additional Information
It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. The DCX Client Services Home-Based Executive/Virtual Assistant will be the key player in supporting the executives' day-to-day by providing executive-level administrative support and ensuring smooth operations within the organization. With a focus on multitasking and attention to detail, you will have the opportunity to work on a variety of projects and be a key member of our client's team. If you are adaptable, smart, proactive, and flexible, then this role is for you! This role will start as a 3-month contingent contract , with the possibility of being partnered with our clients in the United States. If selected by the client, the employee will then undergo a 6-month probationary period leading to a potential full-time position. This opportunity will allow you to grow your career and gain deeper insights into the industry. REQUIRED CORE COMPETENCIES Outstanding organizational and time management skills Excellent attention to detail and a ccuracy Strong interpersonal skills and ability to communicate effectively A proactive approach to problem-solving with strong decision-making skills Ability to maintain confidentiality of information related to the company and its employees
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