Athleta Field Administrative Assistant

About the role

Provides proactive administrative and operational support to multiple Athleta Field Directors. Manages complex, multi-time‑zone calendars; coordinates in‑person, off‑site, and virtual meetings; books travel and processes expenses; and drives communications, follow‑ups, and field visit logistics across regions with sound judgment, discretion, and urgency. What You'll Do Manage multi-time‑zone calendars for multiple Directors; anticipate needs and resolve conflicts. Plan and run in‑person, off‑site, and virtual meetings; prepare agendas/materials, coordinate logistics/technology, capture notes, and track actions. Book field travel (including multi‑stop itineraries) and process/reconcile expense reports accurately and on time. Draft, proof, and distribute communications and recaps; maintain shared documents, trackers, and team resources. Schedule store/market visits and region meetings; coordinate logistics, materials, and follow‑ups. Liaise with the Field Leadership team and cross‑functional business partners to align timelines, secure inputs, and remove blockers. Support field leadership onboarding (scheduling, materials, access requests, and orientation logistics). Operate with minimal day-to-day instruction; use sound judgment to prioritize, anticipate needs, and make recommendations to improve processes and outcomes. Support miscellaneous projects and ad hoc work across the Field Leadership team as priorities evolve. Handle sensitive information with discretion; uphold company policies and brand standards.

Requirements

• Strong verbal and written communication skills. Ability to communicate and build partnerships with all levels of management
• Proficient and advanced computer skills (e.g. Microsoft Office: Word, Excel, PowerPoint, etc.)
• Strong sense of urgency with the ability to handle multiple tasks
• High degree of professionalism and confidentiality
• Experience in customer service and/or a high-pressure, multitask environment

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Company Intel

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