Collaborates across a department of 90+ to ensure all Medicine & Biological Sciences Development (MBSD) staff have the tools and resources needed to perform their jobs efficiently and effectively.
May serve as a backup departmental approver to the Senior Associate Director to ensure all contracts, and purchase requests for goods and services, are seen through to successful completion for the unit.
Serve as a primary point of contact for employee and office-related questions, escalating issues as needed. Partners with the BSD People Services team and hiring managers across MBSD to support department recruitment, on-boarding, off-boarding and employee experience activities and events.
Responsible for maintaining well-organized and accurate confidential records, both hard copy and electronic files to ensure compliance with University-wide legal procedures.
Tracks and facilitates a variety of internal employee recognition activities, including but not limited to service milestones and department anniversary program.
Collaborates on staff retention efforts and programs, ensuring new hires are welcomed, equipped and set-up for success. This includes partnering with BSD People Services, BSD IT, MBSD Operations and other internal stakeholders to support on-boarding/off-boarding logistics.
Supports the complex and varying schedulin
Additional Information
Department
BSD DEV - Operations - Human Resources
About the Department
Medicine and Biological Sciences Development's mission is to inspire and facilitate philanthropy at the University of Chicago Medicine by building relationships with those who share its goals of advancing excellence in research, education, community, and patient care. We accomplish this mission through expertise, integrity, creativity, and collaboration.
Job Summary
The Assistant Director, Business Administration provides specialized operational, administrative and financial support to Medicine and Biological Sciences Development (MBSD). They will provide confidential and high-level office and location support activities. May ensure the correct functioning of facilities, office and/or business support services. This role requires an in-office presence of at least three days per week.
The job provides professional support and solves straightforward problems for a broad range of business operations and academic activities. May develop and implement office procedures and policies and ensures compliance. May prepare and monitor the budget for a unit.
MBSD is a fast-paced, high-performing department, raising up to and over $130M+ annually for programs supporting research, medicine, and education at The University of Chicago and University of Chicago Medicine. We are seeking an individual who can deliver high-quality work and maintain a calm, professional demeanor under evolving priorities. The ideal candidate demonstrates strong personal effectiveness, including sound judgment, accountability, and the ability to prioritize competing demands with minimal oversight. Success in this role requires the ability to manage up proactively anticipating needs, communicating progress and risks early, and providing thoughtful, solutions-oriented recommendations to leadership, while fostering strong collaboration across teams.
Uchicago · Chicago, IL