HR &Administrative Assistant

About the role

Maintain accurate and up-to-date personnel records, employee files, and staff lists in both SharePoint and hard-copy filing systems. Support recruitment, onboarding, orientation, contract preparation, renewals, amendments, and employee separation processes. Ensure all staff contracts are signed, distributed, archived, and renewed or terminated in a timely manner, with written notifications issued at least 30 days before contract expiry. Maintain and monitor staff leave balances, attendance records, and monthly timesheets, ensuring accuracy and timely submission. Support monthly payroll preparation and serve as a backup for payroll administration when required. Process and follow up on statutory payments and reporting requirements, including payroll taxes and social security contributions, in coordination with Finance. Maintain records related to employee benefits, leave accruals, and end-of-service liabilities, ensuring reconciliation with Finance records. Coordinate staff performance reviews, training activities, and employee development initiatives. Provide HR advice and administrative support to staff and managers on HR policies, procedures, contracts, leave, and other employment matters. Ensure compliance with NPA policies, the NPA Quality Management System (QMS), and relevant Yemeni labor laws. Act as the focal point for routine HR operations during the absence of the HR Officer, ensuring continuity of HR services and support. Perform any other HR and administrative duties assigned by the line manager. About the Recruitment Process We work continuously for more diversity and inclusion throughout Norwegian People's Aid. We encourage all qualified candidates to apply. Please note, that only applications submitted through our career site will be considered. Applications and resumes sent via e-mail will not be reviewed. We kindly ask you to carefully read NPA's Code of Conduct, Safeguarding Policy and Anti-Corruption Policy, before you submit your application. If you are the selected candidate for this position, you will be asked to complete and sign a Safeguarding self-declaration as well as our Code of Conduct. All policies related to ethics can be found on our website. We look forward to hearing from you!

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