Contracts Intake Coordinator

Benefits

Additional Information

Putting people first, every day BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a people-first culture with a high priority on your personal and professional growth. Your Opportunity The Office of the General Counsel at BDO Canada LLP is looking for a highly organized and detail-oriented Contracts Intake Coordinator to support our Commercial Contracting practice. This is a net new role and is ideal for a proactive professional who thrives in a fast-paced, collaborative environment and takes pride in delivering high-quality administrative and legal support. This role includes the following responsibilities: Serve as the initial point of contact for commercial contract intake requests (e.g. NDAs, MSAs, RFPs, etc.) submitted to the OGC, ensuring timely acknowledgment and triage Review incoming contract requests for completeness and accuracy; follow up with stakeholders to obtain missing information or clarification as needed Assess and categorize contract requests based on contract type, complexity, risk, and urgency, and route them appropriately within the legal team or appropriate BDO internal team Manage the commercial contract intake queue, ensuring visibility over status, priorities, and turnaround times Track key contracting milestones and deadlines, proactively following up to ensure efficient progression of matters Coordinate with internal stakeholders to align expectations on contracting timelines, requirements, and next steps Support the implementation and continuous improvement of contract intake processes, tools, and workflows Maintain accurate records of all contract intake requests and related data to support reporting and operational insights Assist with the development of contract intake guidelines, forms, and user-facing resources to improve submission quality and consistency Identify recurring issues or bottlenecks in the contract intake process and recommend solutions to enhance efficiency and user experience How do we define success for your role? You demonstrate BDO's core values through all aspects of your work: Integrity, Respect, and Collaboration You understand your clients' industry, challenges, and opportunities; clients describe you as positive, professional, collaborative, and someone who delivers high-quality work You identify, recommend, and are focused on effective service delivery to your clients You share in an inclusive and engaging work environment that develops, retains, and attracts talent You actively participate in the adoption of digital tools and strategies to drive an innovative workplace You grow your expertise through learning and professional development Your experience and education 2-4+ years of experience supporting commercial contract intake, legal operations, or contract lifecycle workflows within a legal, procurement or similar environment Demonstrated experience managing intake and triage of commercial agreements (e.g. NDAs, MSA, RFPs, etc), including assessing completeness and routing requests Strong organizational and process management skills, with the ability to handle a high volume of contract intake requests Excellent communication and stakeholder management skills, with a client-service mindset Sound judgment and ability to prioritize contract requests in a fast-pace, deadline-driven environment High attention to detail and accuracy Proficiency in Microsoft Office; experience with intake within contract lifecycle management (CLM) systems is an asset The expected range of compensation for this role is $51,000 to $77,000 annually Why BDO? Our people-first approach to talent has earned us a spot among Canada's Top 100 Employers for 2026 . This recognition is a milestone we're thrilled to add to our collection of awards for both experienced and student talent experiences. Our firm is committed to providing an environment where you can be successful in the following ways: We enable you to engage with how we change and evolve, being a key contributor to the success and growth of BDO in Canada. We help you become a better professional within our services, industries, and markets with extensive opportunities for learning and development. We support your achievement of personal goals outside of the office and making an impact on your community. Giving back adds up: Where company meets community. BDO is actively involved in our communities by supporting local charity initiatives. We support staff with local and national events where you will be given the opportunity to contribute to your community. Total rewards that matter: We pay for performance with competitive total cash compensation that recognizes and rewards your contribution. We provide flexible benefits from day one, and a market leading personal time off policy. We are com