Field Coordinator

Benefits

Additional Information

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future. Job Overview/Summary: The Field Coordinator reports to the Deputy Director, Operations (DDO) and has ultimate responsibility for oversight office management regarding human resource, supply chain, liaison, coordination, IT and administration functions. The position is based in Lashio and has a key role in serving as the primary liaison between the field office and IRC Country Office as well as counterparts and stakeholders in the field level. In managing these functions, the Field Coordinator will ensure compliance with IRC and donor policy and regulations. The Field Coordinator will directly supervise Field Ops team and will be closely working with Program teams for programming, advocacy and coordination in northern Shan State. Major Responsibilities: Overall - Represent IRC with local government and donor officials and ensure IRC coordinates with relevant NGO's, international and government agencies as well as partner relationships in the assigned area. - Oversee implementation and compliance with IRC and donor policies for all programs support activities in the Field Offices including P&C, administration, finance, and Supply Chain. - Revise or update administrative, finance and Supply Chain systems as needed; make recommendations to improve efficiency and effectiveness of operational management. - Coordinate with the relevant government authorities, UN agencies/INGOs/LNGOs/CSOs and community for the smooth running of the IRC programs in the Field. - Meet regularly with field Staff to discuss key operational issues and delays on support to the program implementation and develop solutions. - Conduct frequent visits to the field project areas to ensure that staff are working under safety environment. The findings and suggestions from the monitoring are to be feedback to supervisor. - Provide strategic direction to operations team and ensure that operation staff are being trained and understand its related policies and procedure of IRC - Review and authorize financial documents within the authority schedule and authorize for the amounts beyond the authority of managers. - Ensure that all Field staff are trained, understand and adhere to all policies relating to P&C, Supply Chain, Financial and safety and security (including vehicle and transport policies). - As required, plan and host donor or IRC visitors in the duty station and coordinate with mission members as needed. - Any additional duty assigned by the supervisor. Administration & People and Culture (P&C) - Supervise P&C and Administration functions in the assigned office. - Oversee Administration and P&C management systems and processes - Organize field staff to collect updates/ recommendations on National Staff Personnel Policies (NSPP). - Review of staff contact list and update org chart as per input by Field Admin/P&C. - Lead the process of post-probation and mid-year & yearly performance evaluations (PME) are performed in a timely manner. - Provide guidance to Admin and P&C Staff/ Operation Staff that office equipment and utilities are in good operation condition and arranging for necessary and schedule repairs - Oversee the ongoing maintenance and function of IRC Premises as per Security Protocol. - Ensure to get field level travel approval/ Authorization from respective authorized stakeholders. - Ensure that field level orientation program for all new staff is developed and provide orientation to all new staff in field level. Supply Chain/IT - Ensure transparency, accountability and best value for beneficiaries in all procurement activities - Work closely with Supply Chain team to ensure logistics support and management are in line with IRC policy and guidelines as well as smoothly operate and productive support to program activities in the field office - Plan, implement and supervise key services in the general administration of the procurement process including areas of asset management, property maintenance and general supply chain - Ensure that Supply Chain Staff in the office maintains updated list of major vendors, suppliers and service providers in assigned area and program related area. - Ensure that Supply Chain/ Operation Staff delivers the monthly supply chain reports