Sale Coordinator, Design

Benefits

Additional Information

The Company Christie's, the world's largest Art Business, is an incredibly exciting & enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments or in our more Operational focused teams we are all working together with one common goal in mind: to continue the success of this 250 year old company, steeped in history, bringing constant innovation whilst not forgetting our age old values; Passionate Expertise, Exceptional Client Service, Teamwork, Integrity, Business Judgement & Innovation. Colleagues across all departments are truly passionate about what they do and it is constantly inspiring to work with industry leaders across all segments of the business. Why This Role Matters The primary function of this role is to act as the project manager for the execution of sales by monitoring and tracking all activities and elements related to incoming property. The Sale Coordinator manages the catalogue production process, all sale related deadlines and manages client paperwork and charges and ensure they are accurately reflected in Christie's systems. The sale coordinator also acts as client liaison when appropriate to gather or dispatch consignment and property related information. The sale coordinator will also provide assistant support to the International Head of Design. How You Will Make An Impact Liaise with global clients as needed for all consignment related information, details, and issues Manage seller agreement and stock order creation Manage and track status of consignment paperwork to ensure compliance requirements are met and required records are maintained Keep up to date sale runner to track all property information, working closely with sale team to track sale status and with finance and business management to facilitate forecasting Work with Art Transport to manage shipping requests and quotes, including client approvals, export licenses, and scheduling Proactively track receipt of property and follow-up on open issues and missing items Manage Expertise, Framing and Restoration needs for the sale including quote requests, client communications, status of service requested and related client charges Work closely with operations to manage property movement including tours, shipping requests, securing client approvals, flag need for export licenses and track site transfers, local transfers, temp releases, transfer to third party, and hand carries Lead and collate agenda items for weekly pipeline review. Manage and track all item details to ensure sale and catalogue deadlines are met and all compliance is met; sit in on hilling sessions to monitor activity and required actions Suggest, track and ensure execution of seller marketing promises on the department side, along with local Marketing Manager Monitor the progress of cataloguing, photography, essay writing, lotting up and copyright status; sit in on hilling sessions to monitor activity and required actions Work with Sale Cataloguer as main points of contact with photography studio, production teams and Specialists Act as liaison to Operations for sale view installation and highlights previews, as required Manage reserve amendments and ensure relevant pre-sale documentation is sent to vendor Manage sale activities including, providing information for interest lists, assistance in facilitating client views, send condition reports, prepare sale assets and submit bid requests Prepare information for handoff to Post-Sale Service team, compiling proper payment instructions, KYC and tax documentation. Convey approved post-sale item action to Post-Sale Service team for execution Work with Business Management to process and track all costs associated with the sale ensuring accurate post sale settlement for all sale consignors Other duties as assigned by Sale Head or Business Management Telephone bidding, when necessary, to support the overall operation of the 20/21 Cluster sales What You Will Bring To The Team Bachelor's degree preferred, or equivalent work experience Strong Project Management skills including ability to multi-task, prioritize and manage multiple processes Exceptional client service skills including strong verbal and written communication skills Meticulous attention to detail and strong follow-up skills Excellent communication and interpersonal skills, including superior written and spoken communication A passion for the art world, and knowledge of, or interest in learning auction process Demonstrated ability to work collaboratively with multiple functional teams Demonstrated ability to remain calm in stressful situations Demonstrated ability to creatively problem solve Demonstrated ability to work independently and as part of a team Proactive and solution oriented-attitude Strong knowledge of Christie's systems, or ability to learn systems quickly Strong knowledge of Excel and Outlook What's great about working for us Comprehensive Medical, Dental a