Executive Marketing Coordinator - Operations Support

About the role

Executive Marketing Coordinator (Executive Assistant + Marketing Operations + GoHighLevel) Position Type: Full-Time, Remote Working Hours: U.S. Business Hours (PST Required) Location: Mexico, Colombia, Brazil, Costa Rica, Jamaica About This Opportunity We're hiring a highly organized and execution-focused Executive Marketing Coordinator to support a fast-growing entrepreneurial business across marketing operations, executive support, content coordination, and client communication. This is not a passive assistant role. You'll be deeply involved in: Marketing execution Social media coordination CRM management Content operations Lead follow-up Day-to-day operational support If you thrive in fast-moving startup environments, enjoy wearing multiple hats, and love bringing structure to chaos - this role is a strong fit. What You'll Own Executive & Operational Support Manage calendars, scheduling, and executive coordination Support day-to-day operational workflows and project tracking Handle inbox management and prioritize urgent communication Maintain organized files, SOPs, and internal documentation Ensure nothing falls through the cracks across ongoing projects Social Media & Content Execution Create, schedule, and publish content across: LinkedIn Facebook Instagram Online communities Manage: Comments DMs Community engagement Audience interaction Track engagement performance and content consistency Help repurpose content into short-form assets and promotional materials GoHighLevel CRM & Marketing Automation Build and manage workflows inside GoHighLevel Set up: Automations Follow-up sequences Email campaigns Lead nurturing systems Maintain CRM hygiene and organized pipeline tracking Ensure all lead communication and follow-ups happen on time Video Editing & Creative Support Edit short-form videos for: Social media Marketing campaigns Community engagement Create graphics and branded assets using: Canva Veed OpusClips Similar tools Maintain consistent visual branding across platforms Research & Lead Generation Support Conduct research to build: Ideal Client Profiles (ICPs) Prospect lists Lead databases Organize findings into structured spreadsheets and CRM systems Support outreach and marketing initiatives with clean data Website & Technical Coordination Support light website updates and landing page changes Assist with: Advertising campaign setup Technical integrations Platform troubleshooting Coordinate across tools and systems to keep operations running smoothly Required Experience & Skills Experience in: Executive Assistant Marketing Coordinator Operations Support Virtual Assistant Digital Operations roles Experience supporting: Founders Coaches Startups Entrepreneurial businesses Strong proficiency with: Google Workspace Google Calendar Google Drive Google Sheets Hands-on experience with: GoHighLevel CRM systems Marketing automations Experience with: Canva Veed OpusClips Short-form content tools Strong understanding of: LinkedIn Facebook Instagram management Excellent written English communication skills Highly organized with strong multitasking abilities Ability to work independently with minimal supervision Nice-to-Have Experience Experience inside: Coaching businesses Agencies Creator businesses Consulting companies Familiarity with: Email marketing Landing pages Paid ads support Community management Experience using: Slack Notion Airtable ClickUp HubSpot What Makes You a Great Fit You're highly proactive and execution-oriented You naturally create structure and organization You communicate clearly and professionally You move quickly without sacrificing detail You enjoy fast-paced startup environments You take ownership and follow through consistently You're comfortable balancing marketing, admin, and operational tasks What a Typical Day Looks Like Manage calendars, inboxes, and operational priorities Schedule and publish social media content Respond to DMs and community engagement Build and optimize GoHighLevel workflows Edit short-form content and create marketing assets Update CRM pipelines and track leads Support client or program onboarding coordination Conduct lead generation and market research Assist leadership with operational execution and project coordination In short: You are the operational engine behind marketing execution, communication, and organization. Key Success Metrics (KPIs) Consistent and timely content publishing Organized and accurate CRM management Zero missed lead follow-ups or communication gaps High responsiveness and engagement across platforms Well-maintained operational systems and digital assets Strong execution across multiple moving priorities Why This Role Stands Out Work directly with entrepreneurial leadership High ownership and visibility across the business Blend of: Marketing Operations Executive support Content coordination Opportunity to improve systems and processes Remote flexibility with strong growth potential Exposure to modern mar