Senior Event Planner, Medical Affairs Congresses

Benefits

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At Gilead, we're creating a healthier world for all people. For more than 35 years, we've tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer - working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world's biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference. Every member of Gilead's team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we're looking for the next wave of passionate and ambitious people ready to make a direct impact. We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together. Job Description At Gilead our pursuit of a healthier world for all people has yielded a cure for hepatitis C, revolutionary improvements in HIV treatment and prevention as well as advancements in therapies for viral and inflammatory diseases and certain cancers. We set and achieve bold ambitions in our fight against the world's most devastating diseases, united in our commitment to confronting the largest public health challenges of our day and improving the lives of patients for generations to come. The Senior Event Planner, Medical Affairs Congresses is responsible for the end‑to‑end operational planning and execution of Medical Affairs-led congresses and scientific meetings, with a primary focus on logistics, executional rigor, and data‑driven operational support for scientific and medical presentations. This role supports programs involving both internal employees and external healthcare professionals (HCPs) and ensures execution aligns with approved scope, timelines, and standards. A critical component of this role is the accurate entry, management, analysis, and submission of large volumes of event‑related data across multiple internal systems and channels, requiring a high degree of precision, organization, and technical proficiency. The role reports directly to the Director, US & ACE Meetings and Events and operates within a matrixed congress execution model, receiving operational direction from a designated congress operations lead within the Meting & Events team to ensure consistency and adherence to established congress processes. This role is highly execution‑focused and best suited for individuals who thrive in operational environments, enjoy working directly in systems and data, and take pride in precision and follow‑through. Medical Affairs Congress Execution Lead assigned Medical Affairs-led congresses, owning logistics planning and execution for scientific and medical presentations. Support all medical affairs centralized allocations and submission into appropriate channels. Translate business objectives into clear operational plans, timelines, and execution strategies. Coordinate support for programs involving internal teams and external HCPs, ensuring alignment with approved scope and milestones. Manage a portfolio of high need meetings, engagements, and events with minimal day to day management oversight Operational Execution & Data Management Own high‑volume data entry, validation, reconciliation, and submission related to Medical Affairs congress activities, ensuring accuracy, completeness, and on‑time delivery. Manage and maintain event data across multiple platforms and channels, ensuring alignment between planning tools, financial systems, compliance requirements, and reporting outputs. Analyze operational and financial data to identify discrepancies, risks, or process gaps and proactively resolve issues prior to submission deadlines. Ensure all data and documentation are audit‑ready, traceable, and compliant with internal standards and regulatory expectations. Serve as a reliable operational partner by translating complex execution requirements into well‑organized trackers, timelines, and system inputs. Stakeholder Partnership Partner closely with Medical Affairs stakeholders to define program scope, objectives, and logistical needs. Provide regular status updates, identify risks and dependencies, and advise on execution considerations. Agency & Vendor Management Manage preferred agencies and external vendors to deliver scalable, high quality congress support. Oversee vendor deliverables, timelines, and budgets, escalating issues as needed to protect program integrity. Onsite Execution Provide onsite oversight for assigned events, managing registration, meeting space, AV, food and beverage, travel, and ancillary logistics. Serve as the