Primary contact person for students, faculty, staff, and clients who come to, email or telephone the department or clinic.
Manage day to day operations for the Department of Communication Sciences and Disorders.
Hire, train and supervise student employees.
Schedule calendar events, building spaces, and office trainings.
Maintain budgetary accounts according to university policies and procedures. Reconcile the department's financial transactions and prepare purchase requisitions.
Prepare travel authorizations and travel payment vouchers.
Develop brochures and prepare written correspondences.
Maintain existing website and assist with social media sites.
Reviews purchase orders, vouchers, bills and forms to approve merchandise and/or reimbursements or to make payment for goods and services.
Other duties as assigned by the Department Chair.
Oversee day to day operations for the Herndon Clinic.
Communicate with clients as needed and oversee clinic schedule and daily patient flow process within the electronic health record (EHR) system.
Maintain and ensure HIPAA compliance.
Work alongside the Insurance Specialist, Clinical Coordinator, and student employees.
Maintains confidentiality in accordance with federal and state laws applicable to educational and healthcare institutions.
Additional Benefits:
Set schedule Monday through Friday
Earn up to 272 hours of paid leave per year, (176 vacation, 96 sick leave)
Tuition Assistance for you and your family available upon hire
Positive and collaborative work environment
Opportunities for community engagement through interactions with clients and families
Application Process
To apply for this position, please visit FHSU Careers . Only electronic applications submitted through the webpage will be accepted.
Required Application Documents : Submit a cover letter detailing qualifications for the position, resume and the names and contact information of three professional references. Please submit all application documents in one PDF document.
If you have questions regarding the position, please contact:
Name: Jacque Jacobs
Email: jljacobs@fhsu.edu
Phone: 785.628.5530
About the Department :
About the College :
The College of Health and Behavioral Sciences is home to challenging and exciting degree programs in the fields of allied health , communication sciences and disorders , health and human performance , nursing , psychology and social work . With 80 full-time faculty serv
Requirements
Associate degree or higher
More than two years of office experience
Outstanding customer service skills
Strong written communication skills
Strong oral communication skills
Experience in supervision, especially in working with student employees
Experience with maintaining and reconciling budgets
Demonstrated ability to use and be proficient with Microsoft Office suite (Outlook, Word, Excel, Access, PowerPoint)
Appointment Date: Start date will be determined after acceptance of an offer and background check clearance.
Priority Application Date: Review of applications will begin immediately and continue until the position is filled.
Health insuranceVision insurancePaid time offFlexible schedule
Additional Information
Department
Communication Sciences & Disorders
Job Posting Title
Administrative Specialist, Department of Communication Sciences & Disorders
Job Description
The administr ative specialist performs various customer service, clerical and administrative duties according to established policies and procedures. This position is the first point of contact for the Communication Sciences and Disorders Department and the Herndon Speech-Language-Hearing Clinic. The candidate should possess the ability to work in a fast paced, high activity area while maintaining a flexible and positive student and client-centered environment. A successful c andidate will have the a bility to work proficiently in a team environment, work independently, and be well-organized with attention to detail while overseeing the daily operations of the department and clinic.
Minimum Qualifications : High School diploma or GED equivalency and two years of office experience or two years of post-secondary education.
Fhsu · Fhsu Main Campus (hays, Kansas)