Administrative Assistant, (15-month fixed term) London Office

About the role

With $295.0 billion of gross assets under management, as of March 31, 2025, British Columbia Investment Management Corporation (BCI) is the provider of investment management services for British Columbia's public sector and one of the largest asset managers in Canada. BCI seeks investment opportunities around the world and across a range of asset classes that convert savings into productive capital. Our investment returns play a significant role in helping our institutional clients build a financially secure future for their beneficiaries. Headquartered in Victoria, British Columbia, and with teams spanning Vancouver, New York, London, and Mumbai. BCI integrates environmental, social, and governance (ESG) factors into all investment decisions to meet clients' risk and return requirements. Our people shape employee-focused initiatives, creating a strong culture. To learn more about our culture and values, visit our BCI Values in Action page. POSTING CLOSE DATE: June 25, 2026 Our London office is seeking a highly organized and detail-oriented Administrative Assistant to join our growing team for a 15-month fixed term . Your focus will be supporting our global team with travel and expense management. The ideal candidate will possess excellent communication skills, a proactive attitude, and the ability to multitask in a fast-paced environment. If you are a motivated individual with a passion for administrative work and a commitment to excellence, we encourage you to apply and become a valuable member of our team. THE TEAM On behalf of BCI's clients, the Infrastructure & Renewable Resources (I&RR) team invests globally in infrastructure assets and businesses that provide stable long-term investment returns. BCI's I&RR portfolio has $32+ billion in AUM and ranks as the ninth largest institutional infrastructure investor globally. The portfolio spans a range of sectors including energy, transport, utilities, and data infrastructure as well as tangible assets such as timberland and agriculture. I&RR seeks meaningful investments predominantly in private companies that allow us to pursue an active governance approach. The team invests in a variety of capacities in private markets including as a sole sponsor, co-sponsor, and very selectively through externally managed funds. In addition, I&RR takes positions in listed infrastructure businesses as well as debt investments as a complementary strategy to private markets investments. In 2023, the I&RR team established their first international presence with the inauguration of their London, U.K. office. The London office serves as a strong platform for the team to originate and manage investments in the U.K. and European markets, further solidifying BCI's commitment to global expansion and diversification. This is a 15-month fixed term contract Administrative Assistant role covering a maternity leave . Reporting to the Supervisor , Business Administration, who also serves as Executive Assistant to the Executive Vice President & Global Head, the Administrative Assistant performs a wide range of administrative functions to support the Infrastructure & Renewable Resources global department. This role focuses on providing administrative support, particularly in travel and expenses management for the department. The individual in this role must function effectively in a fast-paced environment, adapt to frequent changes in priorities and deadlines, and execute tasks with a high degree of accuracy and attention to detail. WHAT YOU BRING Post-secondary education with a minimum of 2 to 3 years of administrative support work experience Ability to multitask, demonstrate adaptability when faced with changing priorities, and meet deadlines while maintaining a service-oriented mindset Strong organizational, analytical, and problem-solving skills, with high attention to detail to address administrative challenges as they arise Proven background in delivering exceptional customer service A strong team player possessing a practical, common-sense approach; responsible, reliable, results oriented, and able to take initiative Proficiency in Microsoft Office, SharePoint, Adobe Acrobat, and other standard office software applications A genuine enthusiasm for emerging technology and AI tools, with a willingness to experiment, learn, and embrace new ways of working that augment and enhance how we support the team Ability to collaborate and foster positive relationships with external contacts and internal staff members Excellent verbal and written communication skills Experience in working on complex travel itineraries Prior experience in a corporate setting is preferred WHAT YOU GET TO DO Collaborates with the broader admin team to provide travel coordination and process expense reimbursements for team members Coordinates booking of flights, hotels, and ground transportation Processes travel expenses and reconciles travel-related costs Stay