Phase 1 Assessment Coordinator - School of Medicine

About the role

Why Work at BYU As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist individuals in their quest for perfection and eternal life." Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth-all situated within a beautiful and historic campus-make it hard to imagine a more inspiring place to work. Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints. Phase 1 Assessment Coordinator - School of Medicine The Phase 1 Assessment Coordinator oversees the planning, coordination, and execution of student assessment processes in the first 14 months of the BYU School of Medicine curriculum. This role manages internal and external assessment logistics, including scheduling, proctor coordination, accommodations, assessment systems, and student/faculty communication. The position also supports reporting, basic data analysis, and compliance efforts related to assessment outcomes and accreditation. In addition, the coordinator helps prepare students for national exams and provides cross-functional support to the Phase 1 curriculum team. As part of the Phase 1 team, this role also helps manage student attendance in Phase 1. This role will also play an important part in supporting and fostering a spiritually enriching environment where students can deepen their testimonies of Jesus Christ while preparing for a lifetime of service as Christ-centered physicians. What you will be doing in this position Internal Assessment Management Manages the coordination and execution of all internal assessment processes for Phase 1 students. Manages exam scheduling and day-of logistics, including room coordination, proctor assignments, student accommodations, noise-reduction measures, and communications with students and faculty. Trains part-time assessment proctors (student employees and staff). Trains new students during student orientation on how to use the assessment software. Supports and troubleshoots assessment software problems on exam days, helping students successfully complete in-class assessments each week. Responds to email from students with issues with the assessment software outside of class time. Supports assessment infrastructure within VidaNovaVLE (Learning Management System) or other systems, including item banking, scoring workflows, and timely grade reporting. Works with the Director of Assessment to monitor and implement overarching assessment structure, processes, and quality improvement. External Assessment Management Manages and coordinates external assessment processes and related systems, including UWorld and ScholarRx. Coordinates NBME formative assessments and supports students in preparation for and completion of required national exams, including the USMLE Step 1. Assessment Reporting & Compliance Provides basic analysis of assessment data to inform School of Medicine leadership. Serves as a liaison with the Office of Accreditation and Quality Improvement to support reporting and continuous improvement efforts related to assessment outcomes. Student Attendance (15%) Trains students in how to use the attendance and absence web portal. In collaboration with the Phase 1 team and Phase 1 Director, tracks and manages student attendance for Phase 1, ensuring accuracy and compliance with program requirements. Administers the excused absence process, reviewing and approving requests related to illness and other valid circumstances. Team Support & Cross-Training Provides support to other Phase 1 team members in their respective roles, including needed cross-training among roles. What qualifies you for this role Education/Experience Minimum Required: Bachelor's degree and 2+ years of experience in higher education or academic testing. Preferred: Master's degree and experience with ExamSoft, NBME/USMLE platforms, and medical education. Skills, abilities, knowledge, licenses, certifications required: Strong organizational and project management skills Excellent written and verbal communication skills Ability to manage complex systems and processes with high attention to detail Ability to troubleshoot and support educational technology tools Ability to work collaboratively across teams and support colleagues as needed Preferred: Working knowledge of learning management systems (LMS) (e.g., Canvas, Blackboard, VidaNovaVLE) Working knowledge of medical school assessment software (ExamSoft or similar) Knowledge of medical school curriculum structure (e.g., pre-clerkship / Phase 1 models) What