Provides administrative support for day-to-day activities in the office
Creates an exceptional first impression for our clients and visitors and represents the firm in a positive and professional manner. Greets guests, assigns offices, assists guests with secretarial support, assists with travel/hotel needs and creates name cards for guests
Schedules meetings, books conference rooms and maintains the visitor log; manages conference room setups to ensure reservation requests are met prior to scheduled meeting; manages video conferencing setups, assists guests with connecting to WIFI and with login troubleshooting
Answers incoming calls (locally and nationally) and directs them appropriately
Liaison to building management; submit service requests
Maintains leave calendar and manages out-of-office backup support, including Legal Support Specialists
Oversee the Library & Research services
Receives and directs deliveries and keeps accurate logs
Assists with attorney time entry
Provides travel assistance for Attorneys Participates in the planning and execution of in-house events and activities
Arranges for catering and acts as liaison between food service staff and firm to ensure perfect order and timing. Directs caterers upon arrival. Manages supplies and beverage inventory
Orders supplies; assists with expense reporting/credit card reconciliation
Submits invoices for payment and direct vendor contact
Assists with annual budget
Assists with other department activities as needed and performs additional duties and responsibilities as
assigned
Requirements
Skills & Competencies
Strong ability to maintain high standards, use good judgment and seek out ways to contribute and
anticipate needs
Strong written and verbal communication skills; ability to answer phones and transfer calls and
professionally meet and greet visitors
Strong attention to detail, organizational skills and ability to manage time effectively
Excellent interpersonal skills and the ability to collaborate well in a team
Ability to work under pressure to meet strict deadlines
Education & Prior Experience
High School Diploma
College degree a plus
Technology
Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required
Exceptional computer skills with the ability to learn new software applications quickly
#DNI
The expected pay range for this position is:
$20.00 per hour
Pursuant to the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, we will consider qualified applicants with arrest or conviction records for employment.
GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.
Benefits
Health insuranceDental insuranceVision insurance401(k)Paid time offFlexible schedulePerformance bonus
Additional Information
Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation, along with the opportunity to work within an innovative and collaborative environment.
Join our Los Angeles Administrative Team as an Administrative Temporary Assistant located in our Los Angeles office.
This role will be based in our Los Angeles office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Business Director .
Position Summary
The Administrative Assistant will provide general office support to the Business Director, the office and its Attorneys and Professional Staff. The Administrative Assistant will support the front-of-house functions and provides reception and conference center coverage and assist Legal Support Specialists and Attorneys with administrative tasks and responsibilities. This individual should also be flexible to work overtime as needed. This is an in-office position.
Gtlaw · Los Angeles