Prosek Partners seeks a bright, energetic Office Manager & Executive Assistant to support the day-to-day of our Boston office and a few Prosek executives. This person will work alongside our operations team and must be a polished and enthusiastic team player with a professional 'can do, no task too small' attitude.
Responsibilities
Office Management
Serve as the first point of contact, welcoming all clients and guests and ensuring their needs are met
Help maintain spaces (i.e. kitchen, conference areas)
Track inventory and order supplies as needed
Establish processes and maintain current ones in the office
Develop relationships with building personnel and communicate changes internally
Drive and coordinate internal, culture-building office functions (company off-sites, happy hours, ad hoc culture events)
Office Calendar Management:
Arrange meetings, meals and phone calls both internally and externally utilizing Outlook, Zoom and iPhone calendar systems
Construct agendas and calendar details, highlighting key events and requested meetings. Imperative to stay on top of what's coming up and what needs to be implemented should any time become available
Meeting Coordination:
Work directly with internal team members, account teams and clients as the point person in coordinating meetings
Work with building manager and facilities coordinator to set up and break down conference rooms
Executive Assistant
Serve as the Executive Assistant for 2-3 Executives at Prosek
Arrange internal and external meetings upon request
Arrange business travel as needed
Support them with expenses and time entry as needed
Serve as back up to other EAs during outages
Requirements
5 days in office
Bachelor's degree from an accredited university
1-2 years of experience in an administrative capacity
Proficient in Microsoft Outlook, Word, PowerPoint and Excel
Excellent written and verbal communication skills
Extremely organized and detail-oriented
Self-starter, able to take initiative
Must be resourceful and a strong problem-solver
Works well in a collaborative environment
What are the perks?
401(k) employer match: There is no time like the present to prepare for your future!
Premium healthcare plans , including medical, dental and vision coverage: Your health comes first.
2 weeks of remote work per year: You do you!
Generous Paid Time Off (PTO) package, including birthday PTO: Take time to celebrate, recharge, and reset!
Custom career opportunities: Choose your own adventure!
Our Core Values:
Chemistry, Collaboration and Belonging: Our collegial culture inspires people with different perspectives and backgrounds to work towards common goals as we brainstorm, plan and execute on behalf of our clients and to build our business together.
Grit and Hustle: We work hard. We roll up our sleeves. We are not precious or pretentious. We do not take short cuts. Instead, we put in the work and do what it takes to get the job done.
The Excitement of New Challenges: We view challenges as opportunities and embrace them. They motivate us to learn and grow so that we can be the best versions of ourselves, for our clients and each other.
A Workplace with Humanity: We recognize the rigor and demand of our work. We also recognize that life inside and outside of Prosek can be stressful. We work very hard to run our business with a heavy dose of humanity and to make Prosek a safe place where people enjoy the work and each other.
Benefits
Health insuranceDental insuranceVision insurance401(k)Paid time offRemote work options
Additional Information
Who is Prosek?
We are entrepreneurial. Prosek is one of the largest independent communications and marketing firms in the U.S., with offices and strategic partners across the country and worldwide. We are specialized. Prosek provides unparalleled expertise with financial and professional services companies. We are people-centric. Our teams work together in a collegial atmosphere that breeds professional respect and friendship. We are award-winning. Join an "Army of Entrepreneurs" that was recently named a 2026 Global Agency of the Year by PRovoke Media.
Prosek Partners · Boston