Provide administrative support to the dealership office, managers, and accounting team
Maintain organized filing systems (deal jackets, contracts, inventory records, etc.)
Handle basic customer service issues and escalate when needed
Checks in Titles - Receives (in Mail), documents receipt in internal data warehouse, distributes title documentation
Review deal jackets for accuracy, ensuring all paperwork (contracts, financing, DMV docs) is complete
Perform data entry for vehicle sales, service tickets, and customer information
Assist with scheduling (meetings, interviews, service appointments)
Assists with preparation of paperwork of sales transactions
Routes invoices for processing
Help with accounts payable/receivable tasks (invoicing, receipts, basic reconciliations)
Other projects as assigned
Requirements
Sense of urgency
Excellent communication
Strong attention to detail (critical for deals and DMV work)
Time Management
Ability to prioritize work
General familiarity with using office equipment
General familiarity with using MS Office Suite
General knowledge of using computers
Prior office experience preferred, but not required
Competencies
Does the right thing, takes action and adapts to change
Self-motivates, believes in accountability, focuses on results, makes plans and follows through
Believes in humility, shares best practices, desires to keep learning, measures performance and adapts to improve results
Thrives on a team, stays positive, lives our values
We offer a comprehensive benefits package designed to support you and your family, including:
Pay $17-19/hr
Medical, Dental and Vision Plans
Paid Holidays & PTO
Short and Long-Term Disability
Paid Life Insurance
401(k) Retirement Plan
Employee Stock Purchase Plan
Lithia Learning Center
Vehicle Purchase Discounts
Wellness Programs
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.*
Up to 1/3 of time: standing, walking, lifting up to 25 pounds
Up to 2/3 of time: sitting, kneeling, reaching, talking, hearing
*Reasonable accommodations may be made to enable individuals to perform the essential functions.
Benefits
Dental insuranceVision insurance401(k)Paid time offEquity / stock options
Additional Information
Dealership:
L0652 Iowa Finance Center
Dealership Admin Assistant
The Dealership Admin performs a variety of administrative tasks for the purpose of supporting financial processing and control efforts.
This role reports to the Business Manager.
Logistics
In-person at dealership
Monday- Friday 8:30 am - 5pm
Pay $17-$19/hr
Lithia · Des Moines Apc, Johnston, IA 50131