Program Coordinator / Executive Assistant

Responsibilities

• Executive Administrative Support
• Provide day-to-day administrative support to the Chief Commercial & Administrative Officer, including calendar management, scheduling, meeting coordination, and follow-up support.
• Coordinate internal and external meetings by scheduling participants, preparing calendar invitations, confirming availability, and managing meeting logistics.
• Help ensure the CCAO has relevant materials in advance of meetings, including agendas, background documents, presentations, and other supporting materials.
• Support email and communications organization as requested, including flagging time-sensitive items, tracking follow-up needs, and helping prepare routine responses or materials.
• Maintain organized files, contact lists, records, and administrative systems to support executive and team efficiency.
• Handle confidential and sensitive information with discretion and professionalism .
• Team Coordination and Meeting Support
• Support the coordination of team meetings, working sessions, cross-functional discussions, and recurring internal cadences.
• Attend meetings as requested to take notes, document decisions, capture action items, and track follow-up.
• Maintain action item trackers and help ensure team members are aware of deadlines, deliverables, and next steps.
• Coordinate with internal stakeholders to gather updates, materials, and inputs needed for team discussions or leadership review.
• Support meeting logistics, including room reservations, virtual meeting links, attendee coordination, and document sharing.
• Document, File, and Teams Site Organization
• Organize and maintain the team's Microsoft Teams site, SharePoint folders, shared drives, and other collaboration spaces.
• Create and maintain clear folder structures, naming conventions, document libraries, and shared templates to support team organization.
• Collect, file, and archive meeting

Additional Information

About CGC CGC is a nonprofit investment firm that finances and originates clean energy, water, and resilient infrastructure projects to accelerate clean air, clean water, and affordable energy for communities across America. We collaborate with the public and private sectors to bridge financing gaps and mobilize private capital into projects that deliver measurable economic and environmental impact at scale. Every dollar we invest is structured to multiply, generating durable returns for people, markets, and the environment. Over the past decade, CGC has demonstrated the power of public-private investment by helping catalyze economic accelerators nationwide and mobilizing billions of dollars toward affordable clean energy and resilient infrastructure. Our model fills market gaps, unlocks private capital, and proves that economic growth and environmental progress can advance together. A Career at CGC A career at the CGC is grounded in impact. Our six core values guide how we invest and how we work together. Innovation drives creative solutions and continuous improvement. Mission-Driven Focus keeps long-term impact at the center of every decision. Partnership shapes how we mobilize capital and build trust-based relationships. Accountability defines our stewardship and commitment to results. Collaboration strengthens cross-functional teamwork and shared responsibility. Transparency ensures open communication and integrity in how we operate. Our culture is fast-paced, rigorous, and purpose-driven. If you are motivated by solving complex challenges, building new markets, and delivering measurable impact within a collaborative team, CGC offers a platform to do that work with purpose. Job Summary Under the direction of the Chief Commercial & Administrative Officer, the Program Coordinator / Executive Assistant provides administrative, coordination, and operational support to the CCAO and designated team members. This role supports the day-to-day execution of team activities by coordinating meetings, collecting and organizing materials, maintaining shared files and team sites, tracking follow-up items, and assisting with routine administrative processes. This position serves as a transactional and organizational support function for the CCAO and the broader team, helping ensure that meetings, materials, documentation, and internal coordination processes are well organized and completed on time. The Program Coordinator / Executive Assistant will support internal team operations, cross-functional coordination, and executive administrative needs, while helping maintain clear systems for information sharing and follow-through. The role requires strong organizational skills, attention to detail, responsiveness, discretion, and the ability to manage multiple administrative tasks in a fast-paced, mission-driven environment. The ideal candidate is proactive, service-oriented, and comfortable supporting senior leaders and teams through reliable execution of scheduling, logistics, documentation, and coordination responsibilities.

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