Senior Administrative Assistant (Finance Team)

About the role

The Senior Administrative Assistant will provide support to four managing directors on the Finance team in New York. This role will provide administrative support across all aspects of the daily work including but not limited to scheduling meetings, managing calendars, expense reporting, travel arrangements, general organization, and office management. The successful candidate will be detail-oriented, highly organized, able to multitask effectively, have strong interpersonal skills, excellent communication skills, and always demonstrate professionalism.

Responsibilities

• Manage complex calendars and arrange appointments, meetings, and conferences
• Schedule conference rooms, catering, and audio visual equipment as needed, prepare meeting materials as requested (digital or print)
• Track all required receipts from business expenses and travel, compile and submit accurately allocated expense reports. Verify the accuracy of all submitted expenses, confirming proper documentation and compliance with spending thresholds before approval
• Act as point of contact for internal and external stakeholders; respond to emails and phone calls; track and ensure outstanding meeting requests are addressed
• Maintain files and records so they remain updated and easily accessible; intake and organization of all mail and legal documents and other correspondence
• Develop and maintain relationships with key stakeholders, including senior leadership, colleagues, vendors, and visitors
• Build trust by demonstrating reliability, confidentiality, and good judgment
• Manage requests requiring managerial signatures, ensuring all necessary prior approvals have been properly obtained before presenting documents for signature
• Maintain clear records of approval pathways and follow established protocols to prevent errors or unauthorized sign offs
• Complete various ad hoc administrative projects and tasks as assigned
• Partner with HR and other Admin Team Leads on best practices, efficiencies, team communications.
• Partner with HR managers on performance management
• Manage Admin team PTO requests and coverage
• Interview Admin candidates
• Coordinate new Admin onboarding

Requirements

• Bachelor's degree or equivalent experience preferred
• At least five years of relevant administrative experience preferred
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Adobe Acrobat DC, and Concur
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to work independently and collaboratively
• High level of professionalism, discretion and judgement
• Exceptional attention to detail
• Blue Owl is proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, and other statuses protected by law.

Benefits

Additional Information

Blue Owl (NYSE: OWL) is a leading asset manager that is redefining alternatives®. With over $315 billion in assets under management as of March 31, 2026, we invest across three multi-strategy platforms: Credit, Real Assets and GP Strategic Capital. Anchored by a strong permanent capital base, we provide businesses with private capital solutions to drive long-term growth and offer institutional investors, individual investors, and insurance companies differentiated alternative investment opportunities that aim to deliver strong performance, risk-adjusted returns, and capital preservation. Together with over 1,390 experienced professionals globally, Blue Owl brings the vision and discipline to create the exceptional. To learn more, visit www.blueowl.com

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