Manage complex, high-volume calendars across multiple time zones, ensuring priorities are clear and schedules run smoothly
Coordinate domestic and international travel, often on short timelines
Support day-to-day operations of the Partner, ensuring seamless execution of meetings and activities
Maintain and organize data across systems, including contact management and tracking interactions and initiatives
Collaborate closely with the Growth Support Team and colleagues across the firm
Improve administrative processes by building systems that enhance efficiency and organization
Assist in planning and executing internal and external events
Manage expense reporting, including receipt collection and monthly submissions
Ideal Candidate Background:
2+ years of experience in an administrative support role
Experience in private equity, investment banking, or consulting environments is a plus
Strong organizational and time management skills, with the ability to manage multiple priorities
Excellent communication skills and ability to work with stakeholders at all levels
High level of discretion, professionalism, and sound judgment
Proactive, solutions-oriented mindset with strong attention to detail
Experience with Microsoft Office required; familiarity with Salesforce or project management tools is a plus
Interest in using technology and tools to improve workflows and productivity
Benefits
Comprehensive Medical, Dental and Vision Insurance starting on your first day of employment.Life and disability insurance coverage as well as family and wellness benefits including mental health benefits, fertility benefits, and back-up childcare.A matching 401(k) program.Commuter Benefits program.Stipends to support wellness and hybrid working arrangements.We support employees who wish to pursue professional designations/certifications and offer tuition reimbursement in addition to an allocation for books and other supplies needed for an individual's coursework.Smart-casual dress code.Location: Applicants are expected to work onsite in our San Francisco office in accordance with our hybrid working policy.About ICONIQUse of AI in the Application ProcessWe expect candidates to be fluent in using AI tools to enhance their work. You're welcome to use AI in preparing your application where it adds value, but your materials must be accurate and reflect your own experience, judgement and voice.We care most about how you think, what you've personally contributed, and how you use tools like AI to drive better outcomes. Strong candidates demonstrate both authenticity and leverage, using AI to elevate their work while maintaining clear ownership.Throughout the interview process, you should be prepared to speak in depth about your experience and contributions in your own words.Equal Employment Opportunity Statement:We recognize that our people are our greatest strength, and the diverse skills and perspectives they contribute are integral to our success as a global organization. As an equal opportunity employer, we are deeply committed to fostering diversity and inclusion across our company. We do not tolerateHealth insuranceDental insuranceVision insurance401(k)Equity / stock options
Additional Information
This role sits within ICONIQ Venture & Growth, which partners with founders defining the future of their industries to transform the world. As a Senior Administrative Assistant, you will support a Firm Partner and play a key role in keeping day-to-day operations running smoothly while contributing to broader team initiatives and special projects.
Iconiq · San Francisco, CA