Finance Manager

Benefits

Additional Information

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future. JOB OVERVIEW: The Finance manager will provide managerial and technical support to Deputy Director Finance for Play Matters project in the areas of accounting, internal controls, reporting, Budget function (grant budget, operating budget, cash budget and monitoring budget vs actuals) and Treasury functions (cash management, banking and foreign currency management). He/she is responsible mainly for managing the project financial management of Play Matters of the South Sudan country program to ensure timely and accurate grant, operating budget preparation, treasury management, audits, financial donor reporting specified by the IRC and donors and overall grant management. The position is responsible for project financial management of Play Matters, budget realignments, development of spending plan/forecast, Report submissions, project financial transactions, financial reporting and ensuring project budget and financial management is in compliance with donors' rules and regulations, IRC policies and procedures and South Sudan laws and regulations. OVERALL RESPONSIBILITIES Budgeting and Reporting: In coordination with program and operation team, monitor project budget and monthly spending plan/forecasts Prepare project cash projection, and ensure project has enough liquidity for smooth implementations. Provide support in updating the budget realignments and work with program team to request donor approval timely. Ensure project spending is in line with approved budget. Monitor project spending timely. Prepare project budget vs actual report monthly and discuss with Project program and operation team and IRC management on monthly basis. Follow-up with action points and their implementation. Provide variance analysis and justifications monthly in coordination with project program and operation team. Monitor projects financial transactions and spending and ensure all are in compliance with donor and IRC financial management policies and procedures Ensure each transactions are supported by complete and approved documentation and are reviewed and archived. Prepare quarterly financial report and submit for internal review before submitting to donor. Ensure timely submission to donor without delay. Put in place sound project budget, financial management and reporting systems for Play matters projects Enforce donor policies and procedures across Play Matters projects. Work closely with operation and program team to assess project spending is in line with program implementations and work plan. Report suspected fraud, misuse of funds, wrong doings related to the project to management as per the policy. Address donor requests related to budget, budget management, reporting, realignment and audit. Supervise the preparation and revision of project budget and proposals. Working with program staff in preparing and/or revising grant budgets to support realignments, proposals ensure adequate coverage of country operating costs and headquarters costs. Provide financial analysis based on needs that helps support in informed decision making of project. Maintain updated project D2 codes and update project budget into integra and Power BI. Ensure specific information about project indicators and donor requirements is collected from the field / program managers on a regular basis to feed into reports. Prepare formats for donor and internal reports and ensure correct formatting Participate in project implementation meetings. Write and/or edit reports that conform to donor and IRC standards on schedule. Partnerships management. Conduct financial verification of assigned partners. Maintain updated budget of assigned partners in ERP. Review partners payments and ensure timely disbursements. Review partners financial reports and maintain partners updated balances (receivables/ payables / expenditures) into ERP system. Work with partners, develop their capacity on budgeting, financial management, internal controls, reporting and audit plan and executions. Participate in finance and compliance orientation session to partners. Audits, Accounting and record keeping Ensure audit planning and execution will be done on time. Work on response of audit observation and findings Par