Admin Project Coordinator / Senior Project Coordinator

Responsibilities

• Vice President Administrative Support (25%)
• Provide administrative support for a number of senior leaders (VP/ PI) and limited support for their laboratory teams
• Manage calendar and coordinate scheduling, including lab meetings, internal and external meetings, team offsites/ retreats, conferences, professional engagements, and travel.
• Coordinate domestic and international travel arrangements and prepare travel itineraries.
• Assist with the logistics of the recruitment and onboarding process in partnership with hiring managers and Talent Acquisition Team.
• Process and track reimbursements from multiple sources.
• Functional Operational Support, Coordination and Project Management (35%)
• Working in close collaboration with the local team to provide support for Cambridge-based functional colleagues (e.g. IoC, IoT, EHS). Example responsibilities may include:
• Local IoC Team
• Provide limited administrative support for the Senior Director, AI/ML Genomics such as complex meeting arrangements.
• Assist with the logistics of the recruitment and onboarding process for new local IoC team members, in partnership with hiring managers and Talent Acquisition Team ON/ offboarding, interview scheduling, placement student recruitment.
• Support local IoC team on tracking and co-ordination of budgets, travel and expenses questions and coordination
• Organise IoC team events at CI (new starters, birthdays, leavers, etc)
• Act as conduit for general Altos and general CI admin comms into IoC teams (e.g. chasing to sign policies, coordinating local events, facilitating Reflections, etc)
• Directing IoC team members to the right people and sources of information company wide
• Act as primary point of contact for IoC visitors to CI and facilitate onsite setup and preparation for CI Leadership Team retreats
• Local IoT Team:
• Administrative and operational support and planning for the Cambridge-based IoT team including coordination of team meetings, internal and external meetings, team offsites/ retreats/ events, conferences, travel and expenses.
• Provide limited administrative support for the Chief of Science Operations such as complex meeting arrangements.
• Assist with the logistics of the recruitment and onboarding process for new local IoT team members, in partnership with hiring managers and Talent Acquisition Team.
• Support local IoT team on tracking and co-ordination of budgets
• Projects - project/process management support for IoT projects including scheduling and t

Benefits

Additional Information

Our Mission Our mission is to restore cell health and resilience through cell rejuvenation to reverse disease, injury, and the disabilities that can occur throughout life. For more information, see our website at altoslabs.com. Our Value Our Single Altos Value: Everyone Owns Achieving Our Inspiring Mission . Diversity at Altos Altos Labs has been named one of the Top 3 Biotech Companies and ranked for the second year on the Forbes 2026 Best Startups in America list. At Altos, exceptional scientists and industry leaders from around the world work together to advance a shared mission. Our intentional focus is on Belonging, so that all employees know that they are valued for their unique perspectives. We are all accountable for sustaining a diverse and inclusive environment. Senior Administrative Project Coordinator / Administrative Project Coordinator What You Will Contribute to Altos An exciting opportunity is available for an experienced Administrative Project Coordinator to join Altos Labs. The position requires advanced organisational, administrative, and analytical skills/support. Duties and tasks are complex in nature where considerable judgment, independent action and a high degree of initiative are required in resolving problems and making recommendations. Work is performed under limited supervision as part of a small team that provides operational support across the Cambridge Institute. The responsibilities of the role are split across administrative support for leaders and their teams; Project management and operational support and coordination for Cambridge-based Discovery Science/ IoC/ IoT/ Corporate Function teams; and operational support and project management for initiatives at the Cambridge Institute. The position requires the ability to work with insight, tact, confidentiality, and diplomacy to deal effectively with individuals at all levels. As part of a small team, the role holder will need to work seamlessly with colleagues across Altos (often globally) and with the Cambridge Admin Team to ensure there is effective support and coverage for the smooth running of the Cambridge site.

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