Senior Administrative Assistant to the Dean, College of Business, Daytona Beach Campus

About the role

Embry-Riddle Aeronautical University is seeking a highly organized, proactive, and professional Senior Administrative Assistant to the Dean to serve as the operational backbone of the Office of the Dean within the David B. O'Maley College of Business, at our beautiful Daytona Beach, Florida Campus. This is a high-impact role that requires exceptional communication, leadership, and organizational skills to support senior leadership and advance the College's mission. Position Overview The Senior Administrative Assistant serves as the general office manager for the Office of the Dean, providing high-level support to the dean, associate deans, directors, and program coordinators. As a key point of contact for the College of Business, this role interacts with a wide range of internal and external stakeholders, including industry partners, students and their families, alumni, faculty, and campus leadership. This position plays a critical role in fostering an environment where students, staff, and faculty can succeed. It carries significant responsibility and requires strong leadership, organizational, and team-building capabilities.

Responsibilities

• Communication
• Serve as primary liaison on behalf of the dean to the Business Leadership Board, provost's office, campus partners, alumni, students, and external stakeholders
• Manage incoming communications, including phone calls and email correspondence
• Prepare and distribute professional communications and materials
• Scheduling & Coordination
• Manage complex calendars for the dean and associate deans
• Schedule meetings, coordinate appointments, and prepare agendas
• Arrange travel and logistics for leadership and campus visitors
• Coordinate leadership meetings, all-hands meetings, and special events
• Organization & Data Management
• Maintain filing systems (electronic and physical), records, and contact databases
• Manage faculty CVs, evaluations, board bios, and operational documentation
• Support strategic planning efforts by tracking data, KPIs, and metrics
• Compile and maintain centralized data resources for leadership access
• Budgeting & Financial Administration
• Prepare and submit expense reports, cost center verifications, and p-card reconciliations
• Coordinate purchasing and capital needs with associate deans
• Ensure compliance with university financial policies in collaboration with budget officers
• Event Coordination
• Plan, coordinate, and attend college events
• Prepare agendas, materials, and meeting minutes
• Supplies & Equipment
• Maintain office equipment and ensure operational readiness
• Order office supplies, food, and promotional materials
• Contracts Administration
• Assist with contract processing, including gathering documentation and obtaining approvals
• Additional Responsibilities
• Support departmental administrative assistants across the College
• Hire, train, and supervise student employees (undergraduate and graduate)
• Oversee timekeeping and supervise approximately 10 student workers
• Work Environment & Schedule
• Standard business hours with occasional evenings and weekends required
• Event support includes Campus Showcase, Family Weekend, Open House, Etiquette Banquet, Awards Banquet, and other college programs
• Embry-Riddle: Celebrating 100 Years of Leadership in Aviation and Aerospace
• As we launch our next century, we remain committed to excellence, innovation, and preparing graduates who will transform industries and redefine what is possible.
• Click here to take a virtual tour of the Daytona Beach Campus!
• Perks Await You at Embry-Riddle!
• Generous Time Off: Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.
• Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
• Retirement Contributions: ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution - with no vesting period.
• Personal Leave: Relax with 12 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year.

Requirements

• Required Education and Qualifications:
• Associate's degree (or 18+ month post-secondary program) in

Additional Information

Job Description

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