Administrative Support Assistant

About the role

This position is located in the Division of Hospital and Specialty Medicine (DHSM) Office in Portland VAMC. The employee reports to the SAS/Administrative Business Manager and provides primary administrative support to the division directors, committees, and staff to include planning, organization, and support of DHSM programs such as Gastroenterology/Endoscopy, General Interna Medicine, Geriatrics, Hospital Medicine, Nephrology, Pulmonary, etc. To qualify for this position, applicants must meet specialized experience requirements within 30 days of the closing date of this announcement, 06/08/2026. You may qualify based on your specialized experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Scheduling appointment, meeting and conference rooms. Maintaining files of documents and correspondence Coordinating routing of travel packets. Purchasing office supplies. Timekeeping Processing, editing, formatting and routing all incoming and outgoing correspondence. Tracking suspense requirements. Experience in utilizing MicroSoft Office Suite Preferred Experience: Travel/Concur experience. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

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