Associate Director, Project Management Office

Requirements

• Excellent oral and written communication skills, and ability to successfully interact with key internal stakeholders and clients
• High level of proficiency in Microsoft Office (Word, Excel, Outlook)
• Acute attention to detail
• Ability to coordinate multiple projects/tasks while still delivering high quality results under time constraints
• Strong organizational and project administration skills
• Self-driven and proactive, able to prioritize tasks and meet or exceed project objectives
• Supervisory Responsibility
• This position supervises various levels of Project Managers, Project Coordinators, and Data Coordinators as determined with business needs
• Supervision Received
• Infrequent supervision and instructions
• Frequently exercises discretionary authority
• Working Environment
• Primarily office environment. Full-time in office attendance is required to support project coordination and team collaboration
• Routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets
• Physical Demands
• Ability to work in an upright and/or stationary position for up to eight (8) hours per day
• Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists to operate office equipment
• Ability to access and use a variety of computer software
• Ability to communicate information and ideas so others will understand, with the ability to listen to and understand information and ideas presented through spoken words and sentences
• Frequently interacts with others to obtain or relate information to diverse groups
• Works independently with little guidance or reliance on oral or written instructions and plans work schedules to meet goals; requires multiple

Additional Information

At BioAgilytix, we are passionate about premier science and the impact it has on our world. Our team of highly experienced scientists and professionals deliver tailored services for supporting new medicine breakthroughs with best-in-class bioanalytical services. We are tirelessly committed to our customers by being solution-oriented and deadline-driven. . . and we are growing. Our culture is fast-paced, fun and never boring. Because we work across numerous clients and drug modalities, your career can develop rapidly. You'll gain experience with a variety of challenges all while you enable life-changing, life-saving therapeutics to the patients who need them. Essential Responsibilities Align project objectives and project management resources to ensure excellent customer experience and timeline accuracy Represent project management in key client meetings as an advocate for client and business unit. Support global governance and preparation of presentation for client meetings. Support preparation and presentation of project scopes with business development and proposals Work with scheduling/planning group to maintain service pipeline and backlog data in support of S&OP process. Ensure forecasts are represented accurately in S&OP process. Work closely with finance with the goal to improve forecast accuracy of client projects. Ensure effective communication of study issues and project status to operations leadership and business development. Proactively identify and resolve barriers impacting project delivery Drive Initiatives for project tracking such as dashboards and key performance indicators (KPIs) to provide visibility for risk management and governance Manage the Project Services department through a team of functional managers and high performing individual contributors Adhere to safety and compliance requirements Leadership Responsibilities Lead, coach, and manage project teams, providing feedback and professional development. Support high performers for opportunities to transition to leadership roles Responsible for performance management of employees focusing on career growth Provide regular updates, progress reports, and presentations for clear stakeholder communication Frequently advises team on complex matters to support client outcomes Minimum Preferred Qualifications Education/Experience: Bachelor's degree in life science or related field with not less than twelve (12) years' experience in a biotechnology project management or related field; or Masters' degree in life science or related field with not less than ten (10) years' experience in a biotechnology project management or related field Not less than five (5) years' experience in project management leadership, scheduling resources, and timeline management for meeting client deliverables Experience leading, coaching and developing employees by setting clear expectations, regular connections, and providing ongoing constructive feedback Knowledge in science with relevant regulations for Contract Resource Organization (CRO) preferred with experience working in biotech, pharmaceutical, CRO/CMO or similar Highly Proficient in project management software (Smartsheet preferred) Project Management Professional certification (preferred)

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