This position provides planning, coordinating, tracking, and reporting support for programs, projects and/or center organizations.
Performs coordination functions to enable successful conduct of daily business, including:
Facilitating communication flow across project and/or program interfaces.
Maintaining project and/or program calendars.
Expertly scheduling and managing ongoing or ad hoc meeting invitations.
Updating distribution lists, rosters, meeting attendees lists, and organizational charts.
Preparing draft presentations to be disseminated to the team for updates.
Providing quality assurance checks on documents, reports, and presentations.
Responding to project management and technical team requests in a timely manner.
Working closely with other center organizations for graphics, printing, photography, tours, and facility usage.
Tracking meeting action items to maintain status and ensure deadlines are met.
Developing and providing coordination guidelines in reporting cad
Benefits
Paid time off
Additional Information
Job Description:
AMA is currently seeking a Technical Project Coordinator to support the Consolidated Program Support Services for Project Coordination (CPSS PC) Contract at NASA Langley Research Center in Hampton, Virginia. The position involves working with technical and business personnel at NASA, other Government Agencies, and private industry to provide critical project management support on assigned projects. This role requires extensive experience in planning, coordinating, and supporting technical meetings and large events while also successfully managing daily business. This is a hands-on position and the ideal candidate would have the ability to interact with high-level professionals with excellent communication practices. This role also requires the ability integrate into a team dynamic while also balancing the overarching organizational goals. The ideal candidate should be a self-starter and innovative thinker capable of identifying, communicating, and implementing processes to improve efficiency.
What is a Technical Project Coordinator?
A Technical Project Coordinator is the focal point for project team communication, acting as the liaison between the project management team and the technical team to provide project related information. Along with internal project communication, a Technical Project Coordinator may also interact with personnel from other NASA centers, industry partners, or other government agencies. A Technical Project Coordinator provides organizational expertise for all project meetings that may be conducted as teleconferences, technical interchange meetings, online meetings, workshops, or face-to-face meetings. Preparation for these meetings requires careful formulation and excellent planning skills including identifying schedule availability through Outlook calendars, researching and reserving an accommodating meeting space with the appropriate equipment, agenda development and distribution, submitting visitor badge requests, compiling meeting presentations from multiple sources, and utilizing online meeting platforms such as WebEx , Adobe Connect, and Teams, based on the project requirements. In support of the meeting the Technical Project Coordinator is responsible for recording minutes, recording actions, distributing meeting minutes, notes, presentations, plans and reports, as well as action item lists to the appropriate organization or project team members., based on the project requirements. In support of the meeting the Technical Project Coordinator is responsible for recording minutes, recording actions, distributing meeting minutes, notes, presentations, plans and reports, as well as action item lists to the appropriate organization or project team members.
A Technical Project Coordinator maintains Microsoft Outlook Global project calendars to manage a project's daily activities, weekly meetings and large events. When a project travels for large meetings, the Technical Project Coordinator may travel with the team to support overall logistics, capture actions, and provide meeting notes. Technical Project Coordinators support the development of project documentation through the creation and modification of weekly, quarterly and monthly reports and presentations as well as facilitate the sharing of information through online archiving of all project documentation.
A Technical Project Coordinator is considered the go-to person when project support is needed; serving as integral team member and resource from project formulation to close-out.
The salary range for this position is $65,000-$75,000 commensurate with education and experience.
Amainc · Hampton, VA