Assist in workforce planning, recruitment, and onboarding processes in coordination with HR focal points.
Provide basic guidance on the application of HR policies and support contract administration.
Facilitate the implementation of performance management tools and staff learning initiatives.
Support efforts to promote diversity, inclusion, and compliance with HR procedures.
Financial Management
Participate in the preparation and monitoring of office and operational budgets.
Compile and verify financial data for reporting and compliance with donor and UNHCR requirements.
Support financial trend analysis to assist in planning and resource allocation.
Liaise with Finance colleagues to ensure timely documentation and audit readiness.
Supply Chain and Procurement
Assist in procurement planning and ensure proper documentation of procurement actions.
Monitor delivery of goods and services and support asset and inventory tracking.
Coordinate with relevant staff on the use of enterprise systems for procurement and logistics.
Administrative and Office Management
Provide support in managing administrative functions such as travel, facilities, and records management.
Assist in the rollout of IT tools that support operational processes.
Contribute to consistency of administrative practices across units.
Risk Management
Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
Perform other related duties as required.
Requirements
Years of Experience / Degree Level
For P2/NOB - 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree
Field(s) of Education
Business Administration Finance Human Resources
Supply Chain Management or other relevant field.
Certificates and/or Licenses
Not specified.
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
Relevant experience in multi-functional management support roles in international, governmental, or non-profit organizations.
Desirable
Supervisory experience is an asset. Experience with Workday ERP, Oracle Cloud across multiple modules (People Management, Finance, Procurement) in a UN or international organization context.
Functional Skills
CO-Cross-cultural communication
FI-General Financial Management
HR-Administration of Staff Contracts and Benefits
SC-Supply Planning
DM-Data management
DM-Data governance, quality assurance and preservation
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English .
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language .
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English .
Competency Requirements
All jobs at UNHCR require six core competencies and may also require manager
Benefits
Vision insurance
Additional Information
Deadline for Applications
June 12, 2026
Hardship Level
A (least hardship)
Family Type
Family
Residential location (if applicable)
Grade
NOB
Staff Member / Affiliate Type
National Professional Officer
Reason
Regular > Regular Assignment
Target Start Date
2026-07-01
Standard Job Description
Associate Management Support Officer
Organizational Setting and Work Relationships
The Associate Management Support Officer contributes to the effective delivery of management support services across key operational areas such as human resources, finance, supply chain, and administration. The incumbent supports the coordination of cross-functional processes and ensures operational activities are aligned with relevant guidelines and procedures. Working under the supervision of a more senior staff member, s/he assists in strengthening compliance, supporting operational planning, and promoting efficient service delivery. The role involves collaboration with functional counterparts and field offices to address routine management support issues and implement improvements as guided.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.
Unhcr · Panama (rb), Panama