Grants / Projects Financial Management and Reporting
Ensure that all grants/projects reports are discussed with the project team and passed to donors and support offices within the required time schedules. Respond to respective queries in relation to these reports from donors, support offices and internal Response management.
Co-ordinate and review grants/project budget development (proposal, grant and match).
Review and analyse grant expenses and variances to advise the stakeholders on expenditure trends and potential issues.
Explore ways to reduce overhead costs on grants to ensure WV's competitiveness without comprising ministry quality
Correspond with WV SOs, donors and the Response management regarding project income, expenditure and reporting. Ensure that project income is sufficiently committed on PBAS at all times including the approval of carry forwards.
Be a key player in the issues of grants / projects accounting and management to ensure accurate coding of expenses and full compliance with WVI internal and donor requirements.
Occasionally visit project field sites to ensure financial controls and procedures are in place.
Ensure that various donor regulations are complied with in all grant transactions and processes; keep the Finance Director informed on all major compliance issues/challenges while taking the necessary corrective steps.
Play an active role in training and mentoring grant finance staff on matters related to grant management.
Develop and maintain good networks with the SO IPGs, Global Grants Unit and Regional GAM
Play an active role in training and mentoring grant finance staff on matters related to grant management.
Participate in grants start up workshop in collaboration with the GAM team. Create an environment of experience sharing and promote best practices within the response office.
Risk Management: Office in compliance with WVI policies, donors' regulations and reduced grants risk exposure.
Make sure to do a refresher to all the finance team on the finance manuals main policies and donors rules and regulations.
Coordinate with Program Managers to assure follow up actions and implementation of audit recommendations and addressing common audit findings.
Participate in grants audit preparation to provide required information and address disallowed costs
Ensure the review of the risk assessment as part of grants approval protocol in light of mitigating risk
Provide advice on interpretation of award terms and ensure that grants implementations are within the requirements and ensure donor financial compliance.
Assist Finance Director in the development of financial policies and procedures to ensure compliance to Generally Accepted Accounting Principles, WVI finance policies, and Government and other donor regulations
Ensure proper implementation of the LDRs database system and Costs Allocation Policy.
Assist in the preparation to grants closeouts plan to ensure compliance with award requirements
Ensure NO Cost recovery threshold is attained in all Grants submissions and engage in negotiations accordingly.
Ensure being 100% BPS compliant.
Team Management: Staff capacity built for effective grants implementation.
Provide leadership in maintaining positive, constructive and supportive communication with team members
Lead and participate in the recruitment, selection and development of grants finance staff.
Effectively manage the performance of direct reports, ensuring performance agreements, regular performance reviews, and annual appraisal are done. Ensure optimization of subordinates' potentials through coaching, on-the-job training, and capacity building.
Address perfo
Additional Information
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children's life stories!
Employee Contract Type:
International Assignment - Fixed Term (Fixed Term)
Job Description:
*Country location to be determined based on response.
Children's lives can change in an instant in the wake of war, disasters and humanitarian emergencies. We see how vulnerable they are and how much they need our protection.
Joining our Emergency Response Roster means you can be a part of our response, providing immediate support when disaster strikes.
Please note: A pplying to our roster is not for immediate employment. Acceptance to our Emergency Response Roster pre-qualifies you to work or deploy with us in future responses.
Here's where you come in:
Job Purpose
As a Grant Finance Manager in a response, you will ensure grant budgets are appropriate, that grant financial reports are accurate and timely and that Response complies with donor requirements; assist with overall program budgeting and ensure operational plan is funded.
World Vision · Global, Global