1 . Bachelor's Degree AND Two (2) years of administrative experience OR ;
Associate's Degree AND Four (4) years of administrative experience OR ;
High School Diploma AND Six (6) years of administrative experience.
Duties and Responsibilities : The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list . Other duties and responsibilities may be assigned.
Produces correspondence, memos, and reports from dictation, drafts, models, etc. Edits material for grammar, spelling, and format and high-quality presentation and style. Prepares high quality presentation graphics .
Expedites the volume production of special reports, brochures, annual reports, manuals, etc. Coordinates efforts with Marketing/Communications, the executive offices, etc., as well as outside vendors to assure production schedules are met.
Attends meetings of committees/boards composed of executives from the voluntary sector in the capacity of recording secretary.
Composes or selects letters based on supervisor's general instructions. Responds to routine inquiries.
Arranges a wide variety of inside and outside meetings, special events and activities. Prioritizes events for the most efficient use of available time. Makes travel arrangements for extended trips and groups.
Coordinates large, complex internal and external meetings, seminars, and similar events. Coordinates production of meeting agenda.
Communicates with a wide variety of high-level executives and officials to exchange critical or sensitive information and expedite matters on behalf of superior . Monitors progress on important matters and follows up to ensure disposition. Assignments involve work of a complex and confidential nature, necessitating exposure to highly sensitive information, and requiring considerable discretion, judgment, tact, and diplomacy.
Receives phone calls and messages, provides informed interpretation on procedures and policies to high level internal and external customers, refers matters to appropriate executive , function, or departmen t .
Provides ass istance with administrative processes associated with the department or function.
Expedites a wide variety of highly sensitive administrative matters requiring a basic understanding of hospital policies and operational issues.
Processes and follows up to expedite office administrative paperwork, such as purchase requisitions, employment requisitions, employee time sheets, expense vouchers, etc.
Follows up with a variety of personnel within and outside of the organization to ensure timely completion.
Provides guidance to departmental personnel in hospital administrative policies and procedures.
Prepares and manages the departmental operating budget. Mon
Benefits
Remote work options
Additional Information
Job Title: Executive Assistant I - Ophthalmology
Hours: 40 hours per week; M-F from 8:00 AM to 4:30 PM EST
Location: In-person at Tufts Medical Center Boston. Potential for 1 remote day at the managers discretion after training.
Job Profile Summary
This role focuses on providing administrative and business support to the organization in order to achieve operational goals. In addition, this role focuses on performing the following General Administration duties: Produces documents, collects, records, sorts and files information, handles mail, prepares routine reports, makes travel arrangements, arranges appointments, responds to inquiries, data entry, and operates office equipment . A professional individual contributor role that may direct the work of other lower level professionals or manage processes and programs . The majority of time is spent overseeing the design, implementation or delivery of processes, programs and policies using specialized knowledge and skills typically acquired through advanced education . An entry level role that applies broad theoretical job knowledge typically obtained through advanced education . May require the following proficiency : work is closely supervised, problems faced are not typically difficult or complex, and explains facts, policies and practices related to job area.
Job Overview
This position performs duties requiring expert level administrative support and project management skills to assist a leader of a major corporate function, where assignments involve work of a confidential, complex nature and involve handling information of strategic importance. Assists executive by relieving them of complex details and advanced administrative duties. High-level contacts require the use of considerable discretion, judgment, tact, and diplomacy. Provides day to day scheduling, meeting coordination and project implementation. S erves as a liaison to board level volunteers, physician and executive leaders in support of departmental activities . Serves a principal role in the scheduling and coordination of agendas , projects, and schedules .
Job Description
Tuftsmedicine · Tufts Medical Center