Executive Assistant

External

Usaa · San Antonio Home Office I

Full-timeRemoteToday

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About the role

We're seeking a driven and ambitious Executive Assistant to join our P&C Policy Modernization team in San Antonio, TX. This role demands exceptional time management, strategic prioritization, and the ability to thrive in a fast-paced environment. The successful candidate will provide administrative support for the VP, Product Development and 2 other executives, while also contributing to team culture, actively supporting auto and umbrella product strategies and event coordination. As a dedicated Executive Assistant, you will perform administrative support for multiple members of the Executive Management Group (EMG), depending on Executive level and team structure. Ensures day-to-day activities are coordinated and EMG members are prepared for responsibilities. We offer a flexible work environment that requires an individual to be in the office 4 days per week. This position will be based in San Antonio. Relocation assistance is not available for this position.

Responsibilities

Delivers administrative support to assigned EMG through management of schedule/calendar, emails, call routing and ensuring appropriate record retention. Coordinates activities and ensures timely information flow for EMG assigned.

Collaborates with EMG to understand, prioritize and organize daily activities/responsibilities to meet deadlines and deliver on EMG goals/objectives. Identifies topics that translate into prioritizing meeting planners, emails, people, and data. Delivers effective challenge to preserve EMG's time.

As requested by assigned EMG, prepares correspondence on behalf of EMG. Ensures information to and from EMG members are treated with appropriate level of confidentiality.

Responsible for maintaining awareness on applicable intranet pages, messaging channels, leader communications, and other information platforms.

Proactively disseminates reminders to leaders and employees for upcoming deadlines, such as check-in completion, LMS training deadlines, or other urgent work deliverables.

Understands the importance of team culture for the EMG's organization. Prioritizes employee 1:1's, staff meetings, skip levels, and other connection points. Creates positive experiences for employees through coordination.

Ensures new hires are provided access to resources and knowledge of department-wide operations/processes. May coordinate desk/seating logistics for employees and provide oversight for on-site events.

Manages travel and expense reporting timely and effectively. Additionally, manages team budget and confirms people leader adherence to individual budget plans.

Responsible for maintaining inventory of office supplies with an expense management focused mindset.

Maintains filing system for key documents. Generates reports requested by assigned EMG.

Ensures risks associated with business activities are effectively identified, measured, monitored, and controlled in accordance with risk and compliance policies and procedures.

What you have:

High School Diploma or General Equivalency Diploma required.

4 years directly related work experience providing administrative support to executives or leadership teams.

Proficient in Windows, MS Word, Excel, Outlook, PowerPoint, Adobe, and Publisher.

Advanced knowledge of spr

Executive Assistant

About the role

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Company Intel

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