Office Assistant

Requirements

• Required Education and Experience
• High School diploma or GED equivalent
• Required Licenses or Certifications
• Possession of a valid Michigan driver's license and operable, insured automobile for authorized travel
• Preferred Education and Experience
• Previous clerical work experience
• COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES:
• Knowledge of:
• Modern office procedures and methods
• Various and specialty designated data processing/computer systems and applications for office administration across many departments in the County
• Skill in:
• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the public
• Providing customer service to internal and external customers via phone, email and in person
• Performing a variety of duties, often changing from one task to another of a different nature
• Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
• Organization and time management
• Operating personal computers with current versions of office efficiency software and applications
• Performing data entry to multiple types of database applications for registration, enrollment, service provision, billing, inventory and statistical review and reporting
• Ability to:
• Work in an environment which embraces the county's Dignity Campaign
• Effectively speak, write and understand the English language
• Effectively speak, write and understand a language other than English is preferred
• Understand and carry out oral and written directions
• Accurately organize and maintain paper documents and electronic files
• Maintain the confidentiality of information and professional boundaries
• Provide excellent customer service to both internal and external customers with tact and courtesy
• Meet schedules and deadlines of the work
• Perform low to moderate level clerical/administrative related duties with a high degree of accuracy
• Learn new policies, practices and procedures
• Read and understand laws, rulings and other published guidance
• WORK ENVIRONMENT/CONDITIONS:
• The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.
• N/S =Never/Seldom O =Occasionally F/C = Frequently/Continuously
• Work Environment
• Office or similar indoor environment: F/C
• Outdoor environment: N/S
• Street environment (near moving traffic): N/S
• Construction site: N/S
• Confined space: N/S
• Exposures
• Individuals who are hostile or irate: O
• Individuals with known violent backgrounds: N/S
• Extreme cold (below 32 degrees): N/S
• Extreme heat (above 100 degrees): N/S
• Communicable diseases: N/S
• Moving mechanical parts: N/S
• Fumes or airborne particles: N/S
• Toxic or caustic chemicals, substances, or waste: N/S
• Loud noises (85+ decibels): N/S
• Blood Borne Pathogens: N

Benefits

Additional Information

As part of our total benefit package, Macomb County proudly offers medical, dental, and vision coverage, with no monthly premium to employees for single, two (2) person or family coverage. Health care, dental and vision benefits are effective the first day of employment. To learn more about Macomb County benefits click here CLASSIFICATION TITLE: Office Assistant SALARY: $37,571.07 - $48,595.04 DEPARTMENT: Macomb Community Action Opening Date: 06/16/2026 Closing Date: 07/01/2026 12:00 a.m. FLSA STATUS: Non-exempt - overtime pursuant to Collective Bargaining Agreement or Human Resources and Labor Relations Policy EMPLOYMENT RELATIONSHIP: Just cause subject to probationary period GENERAL SUMMARY: Performs routine to moderately difficult clerical duties according to established policies and procedures. ESSENTIAL DUTIES & RESPONSIBILITIES: Performs clerical duties according to established policies and procedures. Records or posts information in journals, files and/or other departmental records. Verifies the accuracy of information and prepares forms, records, requests for funds and other documents. Types and/or prepares vouchers, forms, memos, letters, records and other correspondence according to established policies and procedures. Performs calculations and compiles information for and prepares various documents and reports. Opens, sorts, tallies and records payments and other documents received. Enters information on records and forms. Compiles and maintains departmental files. Distributes notices, forms and other documents. Makes duplicate copies of reports and/or information and routes to proper persons, departments and/or files. Receives incoming telephone calls and e-mails; provides assistance by answering questions and inquiries appropriate to skill level; relays messages to appropriate individuals or departments. Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines. Performs related duties as assigned . Operates an automobile to perform assigned job functions. (if applicable)

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at macombgov? Share your experience