Serve as the primary front desk and operational contact for the PA Program
Support PA admissions processes, including applicant tracking, communications, interview scheduling, and admissions logistics
Coordinate calendars, meetings, records, and routine administrative workflows
Assist with exam logistics, proctoring, and assessment support
Process purchasing, reimbursements, and vendor coordination
Coordinate events, room scheduling, facilities, and IT requests
Collaborate with program staff, faculty, Graduate Studies, and University offices to support efficient program operations, including operational support for accreditation-related activities
Identify operational bottlenecks and propose process improvements to the Program Director
Develop and maintain SOPs, checklists, templates, and trackers for recurring operational processes
Requirements
Bachelor's degree required, or an equivalent combination of education and progressively responsible administrative experience
Three or more years of administrative experience
Strong organizational, communication, and customer service skills
Ability to manage multiple priorities with accuracy, professionalism, and sound judgment
Proficiency with Microsoft 365 and shared document systems
Ability to handle confidential information and work effectively in a team-based academic environment
Experience in higher education, healthcare education, or admissions
Experience supporting a graduate or health professions program
Familiarity with admissions platforms such as CASPA
Experience coordinating events, interviews, exam logistics, or student-facing operations
Work Schedule
Monday through Friday from 8:30 a.m. to 5:00 p.m.
Summer: Monday through Thursday from 8:00 a.m. to 5:30 p.m.
This is primarily an on-campus position, generally Monday through Friday during regular business hours, with occasional early morning, evening, or weekend responsibilities related to interviews, orientations, ceremonies, exams, and program events.
The University of Tampa offers great benefits, including:
Free Tuition
Generous paid leave
Wellness initiatives
100% Employer-Funded Health Reimbursement Account
100% Employer-Paid Short & Long Term Disability Insurance
100% Employer-Funded Employee Assistance Program
Discounted On-Campus Dining Meal Plans
Free On-Campus Parking
Access to Campus Amenities (pool, library, campus events, and more)
Fitness Center
Pet Insurance
Flexible Spending Accounts
And more
Submission Guidelines
Background Check Requirements
Finalists may be required to submit to a criminal background check.
Benefits
Health insuranceFlexible schedule
Additional Information
If you are a current University of Tampa student, please search for and apply to student jobs here via Workday. Job applications for current students will not be considered if submitted through the external career center.
Position Details
Program Operations and Admissions Coordinator, PA Program
University of Tampa, Department of Physician Assistant Medicine
The University of Tampa is seeking a Program Operations and Admissions Coordinator to support the Department of Physician Assistant Medicine. This position serves as the primary on-site operational staff member for the PA Program and the main front-facing point of contact for students, applicants, faculty, visitors, and external stakeholders. The Coordinator supports daily program operations, PA-specific admissions processes, front desk coverage, interview and event logistics, exam support, purchasing, and general administrative coordination in a fast-paced graduate health professions environment.
Utampa · Tampa