Development Assistant

About the role

Functional Area 1: Administrative and Operational Percent Effort: 60% Manage complex calendars for the VP of Institutional Advancement and AVP of Development, including donor meetings, campus appointments, and travel Coordinate travel logistics, prepare detailed itineraries, and process expense reimbursements for advancement leadership Screen and prioritize incoming calls, emails, and correspondence; draft routine responses on behalf of leadership as directed Prepare agendas, take accurate minutes, and track action items for development team and committee meetings Maintain organized physical and digital filing systems for confidential donor records, gift documentation, and prospect files Manage office supplies and general operations for the Advancement suite Anticipate scheduling conflicts and proactively resolve competing priorities to protect leadership's fundraising time Support special projects and institutional priorities as directed by advancement leadership Supervise and mentor student workers, supporting their professional development Perform all other duties as assigned Functional Area 2: Engagement Percent Effort: 30% Manage RSVPs, event communications, nametag preparation, and seating arrangements Provide logistical support for donor cultivation events, stewardship receptions, and advancement-related programs Provide on-site event support to ensure a seamless guest experience Functional Area 3: Development Percent Effort: 10% Serve as a professional first point of contact for donors and prospects visiting or contacting the Advancement office Record and document in a timely and accurate manner contacts with donors and prospective donors Assist in assembling major gift proposals, briefing documents, and donor meeting preparation materials Support cross departmental coordination for giving programs, stewardship plans, and donor engagement strategies