Special Assistant & Project Manager

About the role

JOB SUMMARY The Special Assistant & Project Manager provides comprehensive, high-level administrative support to multiple senior administrators within the Oakland campus organization, serving as a critical partner in facilitating their ability to effectively lead and manage complex operations. This role requires exceptional organizational skills, sound judgment, and the ability to handle highly confidential and sensitive information with the utmost discretion. The Special Assistant & Project Manager manages multiple complex calendars independently, coordinates special projects and serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the administrators. This position demands an individual who can anticipate the needs of multiple senior leaders simultaneously, exercise independent judgment in prioritizing competing demands, and seamlessly navigate conflicting schedules and priorities. The Special Assistant & Project Manager prepares complex documents, reports, and presentations; manages financial processes including budget tracking, expense reconciliation, and invoice processing; collaborates with senior administrators on event planning and execution, working with external partners on community engagement initiatives and government relations efforts. They will coordinate with campus administration on strategic planning processes, external engagement and partnerships, campus utilization projects, leadership visits, complex meeting and summit logistics and protocol, and ensuring alignment with institutional priorities and effective communication across all stakeholder groups. They will ensure administrators are thoroughly prepared for meetings, events, and speaking engagements. The role requires technological proficiency across multiple platforms, the ability to work collaboratively across departments, and the flexibility to adapt to rapidly changing priorities in a dynamic academic environment. ** This is a grant/project-funded position with an initial two-year term. Extension beyond the initial period is possible and will be contingent upon the availability and continuation of funding.