Minimum 2 years of experience in logistics coordination, administrative support, or transportation operations. Working knowledge of shipping documentation and carrier communication processes. SAP or Transportation Management System (TMS) experience preferred.
Skills Required :
Strong understanding of shipping and logistics documentation (BOLs, commercial invoices, and import/export records).
Strong organizational skills with the ability to manage multiple priorities.
Proficiency in Microsoft Office (Excel, Outlook, Teams); experience with SAP and TMS preferred.
Excellent communication skills and the ability to partner with internal teams and carriers.
Ability to multi-task and manage competing priorities in a fast-paced environment.
High degree of initiative and dependability, with the ability to work independently under limited supervision.
Strong sense of accountability and teamwork, supporting broader logistics goals and the Maui Jim service culture.
Demonstrated problem-solving ability and willingness to learn new systems or processes quickly.
Commitment to Maui Jim's culture of teamwork, service, and Aloha Spirit.
Special Physical Requirements:
Ability to use a PC and perform data entry for extended periods.
Ability to communicate effectively across teams and external vendors.
Work Shift:
1st Shift (United States of America)
Special Language Requirement (If Applicable):
Salary is only one component of total compensation at Maui Jim! You will also gain an amazing benefits package. Rounding out our benefits and compensation is our Aloha culture work environment.
Benefits Included:
Low Insurance Premiums on Medical, Dental, and Vision
Flexible Spending Accounts
Health Savings Accounts (with Company Match)
Short Term and Long-Term Disability
Voluntary Critical Illness, and Accident Coverages
Tuition Reimbursement
Paid Paternity and Maternity Leave
Paid Time Off
Paid H
Benefits
Health insuranceDental insuranceVision insuranceFlexible schedule
Additional Information
Kering Eyewear, part of the global Luxury group Kering, is the most relevant player in the Luxury Eyewear market segment. We design, develop, manufacture, and distribute eyewear that blends creativity, innovation, and quality. Our portfolio spans a wide range of iconic brands including Gucci, Cartier, Saint Laurent, Bottega Veneta, Balenciaga, McQueen, Valentino, Chloé, Alaïa, Montblanc, Dunhill, Puma, and our proprietary brands LINDBERG, Maui Jim, and Zeal Optics. By combining industry expertise with a commitment to sustainability, we help our brands redefine design and craft eyewear that captivates consumers worldwide.
At Maui Jim, you can expect, a unique culture, a well-known brand, and the opportunity to grow with a company that has a great reputation. We offer an inclusive, collaborative and "high touch" work environment that values the members of our 'Ohana. We work hard to develop our leaders who in turn develop their team members to reach their full potential, and we are committed to building a team that focuses on solid customer service.
If you would like to be part of an amazing adventure that is Maui Jim, check our current job openings and browse the site to learn more about our culture, benefits , and our Maui Jim 'Ohana! Aloha~
The major function of this position is:
To provide administrative and coordination support to the transportation team, assisting the Logistics Specialist and Logistics Analyst with documentation, scheduling, vendor communication, and shipment tracking activities. This role enables the core logistics team to focus on analytical and strategic responsibilities while maintaining accuracy and efficiency in daily operational processes.
Pay : $21-$23/ hour
Hours : Flexible Monday-Friday 7:30AM-5:00PM
The principle responsibilities and duties of this position are:
Monitor the tracer email inbox and file claims with carriers. For eligible claims, partner with the vendor to support claim resolution.
Maintain and file import/export documentation for all international shipments, ensuring compliance with customs and audit requirements.
Update and confirm vendor pickup schedules across domestic and international carriers; communicate schedule changes to Distribution Center (DC) leads and outbound shipping teams.
Monitor and track inbound and outbound shipments using carrier portals or TMS visibility tools, flag exceptions and delays for escalation to the Logistics Specialist or Analyst.
Assist in coordinating DC returns, including preparing basic shipping documentation, confirming carrier pickups, and tracking deliveries to origin vendors.
Maintain and organize electronic filing systems for freight invoices, customs documentation, and vendor contracts.
Support communication with parcel and freight carriers to request proof of delivery, correct invoice discrepancies, or resolve basic claims documentation.
Provide general administrative support to the Logistics Specialist, Logistics Analyst, and Global Logistics Manager as needed to ensure smooth daily operations.
Myhana · Peoria, IL