Paralegal

Responsibilities

• General Administration
• Provide comprehensive administrative support to the Legal Advisor and Senior Management Team
• Organize meetings, collect signatures and coordinate notarization of documents (including apostilles)
• Assist in the preparation of documents, reports and presentations
• Maintain accurate and up-to-date filing and archiving systems, ensuring quick and easy access to information
• Corporate Housekeeping
• Support corporate housekeeping activities for all entities (appointments of directors/managers, powers of attorney, changes of registered addresses, etc.)
• Keep Corporate Information Sheets up to date
• Collect, manage and provide corporate documentation as required
• Agreements & Contracts
• Maintain an overview of contract review requests across different countries and follow up on executed agreements
• Review standard contracts (e.g. confidentiality agreements, supplier and customer agreements) in coordination with the Legal Advisor
• Support legal projects such as maintaining the contract register, developing template agreements, updating general terms and conditions, coordinating translations and publishing updates on the intranet
• Compliance
• Support the proofreading, rollout and implementation of compliance-related policies and procedures
• Coordinate translations, training sessions, declarations and follow-up actions
• Ensure policies and updates are made available to relevant stakeholders
• Finance
• Assist with ad hoc requests (e.g. KYC processes)
• Support the collection of corporate documents related to the approval of annual accounts
• Owned & Leased Property
• Maintain an overview of owned and leased properties in collaboration with the Facility Manager
• Ensure lease agreements and title documents are properly filed and accessible
• Business Support
• Provide administrative and coordination support for business integration projects
• Your profile
• 3-5 years of relevant experience in a similar role, preferably within a larger organization
• Strong social and communication skills
• High level of discretion, accuracy and attention to detail
• Proactive, solution-oriented and able to work independently
• Highly organized and structured, with the ability to manage multiple priorities and meet deadlines under pressure
• Excellent knowledge of Dutch (spoken and written) is mandatory; English and French are a strong plus
• IT-literate (Microsoft Office); experience with ERP systems is an advantage

Benefits

Additional Information

Are you an organized, discreet and proactive professional with a passion for legal and corporate administration? Do you thrive in a dynamic, international environment where no two days are the same? Then this role might be the perfect next step in your career. As paralegal, you will provide essential administrative and operational support to the Legal Advisor and Senior Management Team. You will play a key role in ensuring smooth corporate governance, contract management, compliance processes and cross-functional projects.

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Company Intel

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