Program Coordinator, Linde Packman Lab

About the role

Job Description Department: STEM Programming Pay Rate Type: Salary Employee Type: Job Summary: The Program Coordinator manages and administers operational and programmatic functions for the Linde Packman Lab, a high-impact, student-centered biosciences program focused on experiential learning, internships, student engagement, and partnership development. This position is responsible for coordinating complex program activities (including coordinating the Colby Achievement Program in the Sciences and Pulver Science Scholars Program), administering operational processes, supporting student engagement initiatives, and ensuring the effective execution of courses, events, partnerships, and internship experiences. Working closely with Lab leadership, faculty, students, and external partners, the Program Coordinator exercises independent judgment in prioritizing operational needs, managing concurrent projects, resolving program related issues, and coordinating activities in a fast-paced and highly collaborative environment. The role contributes to the development and continuous improvement of operational systems and administrative processes that support the Lab's strategic and programmatic goals. Essential Functions To be successful in this position, an individual should be able to perform the essential duties and bring the education, experience, knowledge, skills, and abilities that support the role. Colby College supports the Americans with Disabilities Act and is committed to providing reasonable accommodations to enable individuals with disabilities to perform the essential functions of the position. This list of duties is intended to be representative rather than exhaustive, and additional responsibilities may be assigned as needed. Program Administration and Student Engagement Administer and coordinate operational processes supporting on-campus academic-year and summer STEM programs, internships, courses, advising activities, and student engagement initiatives Manage communications related to student participation, onboarding, deadlines, and program requirements Maintain and analyze participation data, applications, placements, and program outcomes Exercise independent judgment in responding to student needs, prioritizing requests, and resolving operational issues related to program participation Coordinate implementation of student programming and ensure alignment with operational timelines and program objectives Event, Partnership, and Community Programming Coordination Coordinate and oversee logistics for workshops, guest speakers, community events, dinners, and other engagement activities Administer event registration, scheduling, communications, and participation processes Coordinate logistics and communications for institutional and community partnerships supporting Lab initiatives Schedule partner meetings and support coordination of internship placements and collaborative activities Collaborate with campus departments and external organizations to support programming and partnership engagement efforts Administrative Operations and Systems Management Coordinate scheduling and operational planning for Lab leadership, meetings, and program activities Develop and maintain organized operational systems, records, databases, and documentation processes Coordinate purchasing and resource management for program operations and events Support maintenance of the Lab website, Moodle platform, and related operational systems Monitor operational workflows and independently prioritize competing administrative and programmatic needs Financial Administration and Reporting Monitor and track expense associated with internships, events, and program activities Coordinate administrative processes related to stipends, reimbursements, and budget transactions Compile and organize information for annual reports, donor materials, program assessments, and operational reporting Track and evaluate metrics related to student engagement, internships, partnerships, and program participation Coordinate with Finance and Sponsored Programs offices to support compliance with institutional procedures and budget guidelines Operational Support and Continuous Improvement Respond to time sensitive operational and student issues, including support related to housing, travel, scheduling, and program participation Exercise judgment in prioritizing urgent matters and coordinating responses with Lab leadership and campus partners Recommend and implement process improvements to enhance operational efficiency and student experience Participate in departmental meetings and collaborate initiatives Position Qualifications Education and/or experience: Bachelor's degree required or an equivalent combination of education and relevant experience 2+ years of administrative, operational, program coordination, or student support experience Experience in higher education, student programming, nonprofit operations, or event coordina