HR Operations Administrator

About the role

We're excited to offer an opportunity for a motivated and dynamic individual to join our HR team as an HR Operations Administrator in a 10-month fixed term Parental cover role. In this role, you will provide essential administrative and operational support to the HR team, People Leaders, and employees across ANZ. As a key team member, you'll bring strong organisational skills and attention to detail to help ensure the seamless delivery of HR processes and initiatives. This is a fantastic entry point into Human Resources, offering the chance to learn, grow, and collaborate within a supportive team environment and under experienced HR leadership. About You You are highly organised, detail-oriented, and eager to build a career in Human Resources. With a proactive and positive mindset, you take pride in delivering accurate and timely work while managing multiple priorities in a fast-paced environment. You are a strong communicator who enjoys collaborating with others and building relationships across the business. Most importantly, you are adaptable, curious, and motivated to learn-bringing a genuine passion for people and a willingness to contribute to a high-performing HR team. Join us at Baxter and be part of a purpose-driven organisation making a meaningful impact in healthcare. Apply now to kickstart a rewarding HR career! This is a 10-month fixed-term opportunity based at the Baxter Old Toongabbie office.

Responsibilities

• Prepare all employment-related contracts, letters, and new employee documentation
• Manage the HR Operations mailing Inbox within SLAs
• Coordinate the approval and distribution of employment-related contracts, letters, and new documentation within SLAs
• Collaborate with the Talent Acquisition and Payroll teams to ensure new employees are properly set up on our HRIS and Payroll system
• Manage employment job changes, such as promotions, secondments, and workplace flexibility agreements, and update them via HR Tracker
• Oversee employee terminations and ensure a well-managed off-boarding process
• Ensure the accuracy and integrity of employee data in HRIS, including regular data matching checks between Workday and the Payroll system ADP
• Liaise with People Leaders regarding onboarding, offboarding, and employee data management
• Serve as a subject matter expert in the HRIS, assisting with queries from all Business Units related to reporting and process guidance
• Support the HR Business Partnering team and the wider HR team as needed
• Collaborate with subject matter experts across the business to find ways to simplify HR processes and implement automation
• Contribute to the regular updating of HR policies and procedures with support from the HR team
• Collect necessary data and generate reports as needed, using both current tools and potential new methods to create HR dashboard components
• Assist with administering our Service Awards and Recognition Program, supporting the Talent Management team
• Gather relevant information quarterly to create a regular HR update for Business Partners to deliver at Business Unit leadership team meetings.

Requirements

• Tertiary qualifications in HR or a related fields
• Prior experience working on HRIS such as Workday is desirable
• Proven administrative skills and solid attention to detail
• Ability to maintain confidentiality and discretion
• Ability to work in a fast-paced and busy environment
• Previous experience providing support to an HR team in a complex environment is highly desired
• Solid experience in Microsoft Word, Excel, and Outlook
• Experience in Microsoft Teams, Adobe Sign, and/or Workday is highly desired
• Ability to work autonomously.
• Able to balance multiple tasks based on priorities
• Well-developed interpersonal skills
• Ability to work to deadlines and at a fast pace.
• #li-baxgen
• #LI-JB1
• #ind-aus
• Equal Employment Opportunity
• Reasonable Accommodations
• Baxter is com

Benefits

Additional Information

This is where your work makes a difference. At Baxter, we believe every person-regardless of who they are or where they are from-deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond. Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results. Here, you will find more than just a job-you will find purpose and pride.

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