Administrative and Finance Officer

About the role

Join a dynamic and passionate team committed to innovation and social impact. Baan dek Foundation team and ecosystem is multicultural, respectful and proactive. BDF is committed to a positive working environment, in which everyone is treated with dignity and respect. POSITION SUMMARY Baan Dek Foundation is currently looking for a professional and dedicated local Administrative and Finance Officer who is committed to supporting vulnerable children and communities living in Chiang Mai and Bangkok. The Finance and Administrative Officer will work under the direct supervision of the Manager and Director of the Finance Department and co-supervision with the Admin and HR Department based in Chiang Mai and the Management team in Bangkok. JOB DESCRIPTION: Job Title: Administrative and Finance Officer Type of Contract: Full-time employment position with open end contract Departments: Finance Departments Location: Bangkok, Thailand (with punctual missions in Chiang Mai) Expected Start Date: July 2026 ROLE AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO: The employee will work together with the team in Bangkok, the Finance Department and Admin&HR Department based in Chiang Mai. The main responsibilities of the Employee and will include, but are not restricted to, the following: ROLE AND RESPONSIBILITIES: The employee will work closely with the Bangkok team and the Finance Department based in Chiang Mai. The main responsibilities include the execution and oversight of procurement activities to ensure cost-effective, timely, and compliant acquisition of goods and services. Procurement Responsibilities Ensure procurement processes comply with organizational policies, donor regulations, and applicable laws. Prepare bidding documents, evaluate quotations/proposals, and ensure proper documentation aligned with BDF policies. Support the team in Bangkok to navigate through procedures. Support the maintenance of up-to-date records of procurement transactions and contracts. Monitor supplier performance and ensure timely delivery of goods and services. Liaise with vendors, service providers, and internal teams to meet procurement needs. Participate in finance team meetings and provide technical input. Assist in developing framework agreements and preferred supplier lists. Ensure transparency, fairness, and accountability throughout the procurement process. Maintain accurate records of all payments made by the Bangkok office, liaising with staff and suppliers as necessary. Liaise with the Chiang Mai team and send documents via post weekly/ as needed. Administrative and HR Support Ensure a well-maintained working environment in the Bangkok office by coordinating with external service providers (e.g., cleaning, maintenance, etc.). Support the Director of HR and Public Relations and collaborate with the HR and Admin team to carry out administrative tasks (including support in recruitment and onboarding, internal communication, and coordination with the company to handle visa/work permit management). Coordinate organizational administrative functions and maintain proper document management, including staff contracts, visa and work permit records, tax documents, criminal background checks, and other required documentation. Provide additional assistance with tasks as needed by the organization and the management team. COMPLEMENTARY SUPPORT: As a member of the Baan Dek Foundation team, the Employee is responsible for: Ensuring that the programs/tasks implemented are of good quality, and are relevant to the mission and vision of the foundation Respecting commitments with donors and embracing the overall vision of the Foundation and its humanitarian commitment. Promoting a constructive and productive working environment among the team. Actively supporting information sharing, transparency and dialogue among the staff and with beneficiaries of all projects. Supporting the management team in the development of requested communication, financial, activities, etc. Facilitating communication between the local team, beneficiaries, external stakeholders (local partners, schools, governmental organizations, foundations, etc.), and the management team. Assisting representation of Baan Dek Foundation upon request by welcoming, presenting Baan Dek programs and activities to visiting partners and sponsors as well as liaising with external stakeholders when requested. Supporting the management team in day-to-day missions and projects. QUALIFICATIONS Nationality: Thai Language requirements: Fluent in Thai, Good command of written and spoken English & Thai. EDUCATION/ EXPERIENCE: Studies: Bachelor's degree in any of the relevant fields: Administration, Human Resources and Finance related fields or equivalent in progressive work experience, office management, accounting, secretarial work. Professional Experience : Minimum 2 years of experience in office administration, human resources, public relations, visa and work permit, and Finance related field