Senior Administrative Assistant
External
Chess · Santa Fe Community College, Santa Fe, NMFull-timeOn-siteToday
Compliance
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Requirements
- Associate's degree in business administration or related field.
- Three (3) years of relevant experience.
- Relevant experience may be substituted for the degree requirement on a year-for-year basis.
- Bilingual in English and Spanish
- Physical Demands and Working Conditions:
- Limited physical effort required.
- No or very limited exposure to physical risk.
- Work is normally performed in a typical interior/office work environment.
- Work Hours: Typically, 8:00 a.m. - 5:00 p.m., Monday through Friday. May be required to work evenings and/or weekends.
- Best Consideration Date: 6/22/2026
- Instructions to Applicants: Please upload the following documents in the "Resume Drop Box" section of the application:
- Resume
- Cover Letter
- Copies of Transcripts, if applicable
- Notice of Background Check and Education Verification:
- All offers for employment with Santa Fe Community College (SFCC) are contingent upon a successful completion of a criminal background check. Some positions may require additional educational verification for compliance with accreditation standards.
- Additional Comments to Applicants:
Benefits
Salary Grade: CS115Minimum Starting Rate: $20.62Final rate will be determined based on experience, qualifications, and other relevant factors.This role will be required to work on-site at Santa Fe Community College. Compensation Type:Hourly Employment Type:Regular FLSA:Non-Exempt Scheduled Weekly Hours:40Position SummaryHandles sensitive and confidential matters and information with appropriate discretion and judgment; answers basic questions; escalates complex questions.Performs research and analysis on specific issues as required, and independently prepares non-routine correspondence and reportsAssists in the coordination, supervision, and completion of special projects, as appropriate.Schedules meetings, prioritizes requests, and screens correspondence, calls, and visitors. Communicates effectively with students, staff and faculty and provides timely response to inquiries.Participates in the planning and coordination of program/department events and activities. Coordinates scheduling for interpreting services.Assists with coordination of the SFCC Volunteer program.Coordinates new hire paperwork and maintains digital personnel files and records to ensure consistent data accuracy.Initiates related HR transactions into the HR platform (Workday).Ensures communication with employees and timely resolution to their queries.Gathers information for the compilation of reports and metrics; assists with the reconciliation of reports and researches and resolves data discrepancies.Participates in and provides direct input on the development and recommendation of process-related and procedural improvements, as appropriate.Monitors the departmental budget; tracks expenditures; maintains record keeping in accordance with SFCC financial policies; reviews memberships, subscriptions and dues, processes payments, prepares purchase requisitions, orders supplies, and reconciles P-Card and expense reports.Performs job-related duties as assigned.Knowledge, Skills, and Abilities:Strong organizational skills, attention to detail, and ability to manage multiple tasks.Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituents in a diverse community.Ability to gather data, compile information, and prepare reports.Records maintenance skills.Ability to use independent judgment and to manage and impart confidential information.Ability to plan, develop, and coordinate projects.Ability to analyze and solve problems.Knowledge of office management principles and procedures.Advance proficiency in the use of Microsoft Office applications.Must be organized, accurate, thorough, and able to monitor work for quality.Ability to maintain high confidentiality and discretion.Excellent communication skills, both written and verbal.Ability to maintain high accuracy and work quality standards.Data management and tracking skills.Vision insurance
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