Macombgov · Verkulien BuildingPrepare for this interview
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CLASSIFICATION TITLE: Part Time Office Assistant Senior SALARY: $21.19 - $27.41 DEPARTMENT: Veterans Services Opening Date: 05/21/2026 Closing Date: 06/04/2026 12:00 a.m. FLSA STATUS: Non-exempt - overtime pursuant to Collective Bargaining Agreement EMPLOYMENT RELATIONSHIP: Just cause subject to probationary period CURRENT HOURS AND STARTING TIME: Part-time (Up to 29 hours per week) position. The current start time for this position is 8:30 a.m. GENERAL SUMMARY: Performs a variety of clerical and/or accounting duties, which require an understanding of departmental operations, a high degree of accuracy and independent judgment. ESSENTIAL DUTIES & RESPONSIBILITIES: Determines eligibility for programs funding in following policies and program directives. Performs data entry for record keeping, tracking, registration, inventory and ordering. Maintains inventory of perishable/non-perishable supplies and materials. Updates and maintains computer records at the office, County and State of Michigan level. Processes invoices as accounts payable/receivable, prepare and submit requests for payment of invoices and post payments entries. Answers procedural questions regarding various departmental functions, duties, actions and procedures, schedule appointments, set court dates, etc. Assists customers in person, on line or over the telephone. Receives (cashier), process and deposit payments/money for fees, fines, assessments, permits, tax payments, prepare and make daily bank deposits, etc. Performs bookkeeping to balance accounts, requests check, make journal entries, maintain spread sheets, etc. Prepares a variety of documents and correspondence using personal computers, printers, email, and other electronic means for Department Heads, Elected Officials, Managers, Supervisors and others. Operates a variety of computer database software programs required for efficient operation of services. Arranges Interpreter Services, coordinate scheduling and process billing arrangements. Audits accounts (internal/external), verify debits/credits, apply appropriate adjustments and update account status. Reviews forms, letters and legal documents for accuracy, correcting errors or rejecting forms to the originator to have them corrected and resubmitted. Provides office administration and phone support to department staff, supervisors, managers and department directors. Schedules appointments, events, hearings and or meetings for staff, consultants, attorneys and others. Operates an automobile to perform assigned job functions. Performs related duties as assigned.
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