Administrative Specialist

Responsibilities

• Serve as a confidential administrative assistant to department head, associate department head, program directors, and 25 faculty members.
• Use Workday to assist with essential functions of the department, such as hiring work study students, processing payroll for students, submitting invoices from suppliers and contractors for payment.
• Support faculty with various needs, such as scheduling committee meetings; photocopying, printing, and/or scanning documents; proofreading documents prior to printing; creating targeted email lists and databases as requested by faculty; creating flyers for events.
• Work with Marketing and Communications Department to maintain and update department website. Post department-related events and announcements when necessary.
• Assist with faculty candidate visits. Help organize candidate interview itinerary. Book travel arrangements, hotel, and limo service.
• Record, publish, and maintain minutes of all monthly Faculty Department meetings.
• Provide general support to SSPS department visitors.

Requirements

• Associate's Degree required
• 1-2 years of experience in office setting
• Excellent time management skills; ability to multi-task and prioritize work
• Solid attention to detail and problem-solving abilities
• Strong organizational and planning skills
• Proficient in Microsoft Office and Zoom; knowledge of Workday and Drupal helpful, but not required
• Ability to collaborate with staff across multiple departments and divisions within WPI
• Openness to learning new skills and programs

Benefits

Additional Information

JOB TITLE Administrative Specialist LOCATION Worcester DEPARTMENT NAME Social Science & Policy Studies DIVISION NAME Worcester Polytechnic Institute - WPI JOB DESCRIPTION SUMMARY Reporting to the Department Head of Social Science & Policy Studies, the Administrative Specialist will provide administrative to the Social Science & Policy Studies Office department head, faculty and staff. JOB DESCRIPTION

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