ARU Records Technician

Benefits

Additional Information

The Active Records Unit (ARU) Records Technician supports the management of centralized onsite active records management program and executes the delivery and retrieval of inactive records stored at an offsite warehouse facility. The records to be managed are located in our Active Records Units (ARUs) onsite, the Records Management Unit (RMU) in Fairfax, VA, our offsite storage at the FRC in Suitland, MD, and our recently acquired storage location at Iron Mountain in Suitland, MD. The management of these paper records include not only tracking records, but the delivery and retrieval from onsite storage and offsite storage facilities and maintaining records throughout their entire life cycle to include annual inventories and file plan creation for these records. Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Technology, Infrastructure & Engineering, Health, Manufacturing, Public Safety, Consulting, and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental - Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays. As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act. ESSENTIAL REQUIREMENTS Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment and property. Knowledge of filing procedures and techniques Ability to maintain files, including the ability to interpret and apply records policy and filing techniques in a variety of situations, and a firm grasp of numerical, alphabetical, and chronological sequencing. Record of steady job attendance. Ability to use a scanner and use electronic document management tools and software and type proficiently. Ability to work individually, in teams, and interact tactfully with government staff. Ability to communicate fluently in English and understand and follow procedures. Detail oriented. Ability to organize and accomplish work in an accurate, responsible, and professional manner. Must be able to comprehend and follow instructions in English. Excellent communications skills. Must maintain a professional demeanor at all times. Able to set up and perform routine maintenance on image scanning and conversion equipment. ESSENTIAL DUTIES AND RESPONSIBILITIES Essential duties and responsibilities include the following. Other duties may be assigned. Records information in logs and in automated tracking systems (CIMS) or other electronic information or record keeping systems concerning files (e.g., adding, deleting, updating, modifying, and correcting tracking records; checking files in and checking them out; transferring files; retiring files; etc.). Researches CIMS AMMS, and other information systems and finding aids to identify and locate case files. Identifies, organize, describe, code, and label record materials; interfile documents into files, refile sections, create new file sections physically and on CIMS, label files, and attach bar code labels to them; scan documents; create electronic file folders. Retrieves files and processes them for delivery to requestors. Maintain files, including the removal of duplicate copies of records, the preparation of substitute NEWs and substitute closure forms when missing, the replacement of worn or improperly labeled folders, the redistribution of files on the shelves, etc. Prepares files for transfer to other units or for retirement to the federal records center by labeling, listing, boxing, packaging, and otherwise processing them. Conducts regular shelf reading and other quality control inventories of files being maintained in all paper and electronic formats. Receives, processes, maintains, and retrieves litigation case files maintained in hard copy and/or electronic form. Works directly with attorneys and litigation support staff to identify, categorize, and organize documents in official litigation case files. Teaches attorneys and litigating support staff to use CIMS and electronic information and record keeping systems to locate, review, and request specific case file sections. Explains records maintenance and retrieval procedures to attorneys and litigation support staff and enforce adherence to those procedures, despite any user desires to the contrary. Works independently to manage all aspects of the operation of an ARU; record information in logs and in automated tracking systems (CIMS) or other electronic information and