Assistant Producer, Exhibitions - Museum (Temp)

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WE TAKE YOU ABOVE BEYOND Take your passion to the next level and work alongside other masters of their craft to build a fulfilling and rewarding career at Marina Bay Sands. Job Responsibilities Research & Concept Development Support Assist Producers and Curators with research on artists, institutions, scientific collaborators and technologies. Support the preparation of exhibition proposals, briefs, background documents and reference materials. Help gather images, texts and research content for internal presentations and early concept development. Project Coordination & Administration Support Producers in tracking exhibition timelines, schedules, milestones and deliverables. Coordinate meetings, agendas, and follow‑ups with internal departments (Programmes, Marketing, Museum Services, AV/Tech, Visitor Experience, etc.). Maintain up‑to‑date files, project trackers and shared project documentation. Assist with preparing project reports, administrative paperwork and internal communications. Compliance & Museum Standards (Assistant Level) Support Producers in ensuring exhibition processes adhere to WSH guidelines, Marina Bay Sands operational procedures and basic museum standards. Assist in preparing risk assessment documents and Safe Work Procedures under guidance from Producers. Help review exhibition layouts for accessibility and visitor flow, noting issues for escalation. Learn and apply basic conservation‑minded handling practices and exhibition care. Installation & Deinstallation Support Participate in site walks, installation briefings and logistical coordination. Support Producers, Registrars and contractors during load‑in/load‑out as needed. Assist in checking technical drawings, lighting plans and fabrication samples for consistency with specifications (with supervision). Document installation progress and support the team by coordinating schedules, access, and paperwork. Loans Administration Assistance Assist with compiling loan requests and gathering loan forms, images and lender correspondence. Help coordinate logistics for incoming and outgoing loans, including shipping information and courier arrangements. Maintain loan condition files and ensure all documentation is properly archived. Collections Care & Movement Support Assist Registrars with condition reporting sessions, packing/unpacking support and crate‑tracking tasks. Record environmental readings or movement updates as instructed by Registrars or Producers. Help coordinate with conservators, couriers and technicians on scheduling and documentation. Content Coordination Compile draft information for labels, text panels, gallery guides and web content. Support Producers in copyediting, proofreading and fact‑checking exhibition texts. Help manage image permissions: requesting images, tracking copyright status, storing files and updating records. Contract & Legal Workflow Support Assist in preparing draft contracts and service agreements under supervision. Coordinate with MBS Legal on document routing, signature processes and record‑keeping. Track contract deadlines, deliverables and associated paperwork. Budget & Procurement Support Assist Producers in gathering quotations, raising purchase requests and processing invoices. Maintain budget files and procurement documentation, ensuring accuracy and timely updates. Liaise with the Exhibitions Administrator and Senior Administrator on procurement processes. Hospitality & Travel Coordination Coordinate accommodation, flights and per diem arrangements for visiting artists, couriers and collaborators. Prepare access passes, welcome packs and schedules. Documentation & Archiving Maintain exhibition correspondence, filing systems and digital archives. Assist with post‑exhibition debrief documentation, photo documentation archiving and records management. Events & VIP Support Help compile guest lists for exhibition openings and VIP events. Assist on-site during press previews, public talks, workshops and VIP visits. Coordinate logistics such as registration, wayfinding and hospitality. General Operations Respond to general enquiries and maintain exhibition-related databases. Assist with broader museum events and cross-departmental projects as required. Undertake any additional duties as assigned by the Producer or Senior Manager, Exhibitions. Job Requirements Education & Certification A Bachelor's degree in Arts Management, Museum Studies, Design, Communications or a related field preferred Experiences Equivalent 1-2 years' experience in museums, galleries, events, production or cultural institutions. Core Competencies Strong organisational skills and attention to detail. Excellent written and verbal communication skills in English. Good interpersonal skills in negotiating, exchanging ideas, information and opinions to formulate the museum's vision to business partners and arrive jointly at solutions Ability to handle sensitive situations with diplomacy