Strong communication, organizational, and problem solving skills
Exceptional attention to detail with the ability to prioritize many projects
Able to work independently and as part of a team; strong sense of ownership and accountability
Excellent project management skills and capable of working well under pressure in a fast-paced, deadline-driven environment
Proficiency in Microsoft Office (Word, Excel, PowerPoint) required; experience with InterAction, Cvent, and Crowd Compass preferred
Flexibility to work early mornings, late evenings, and weekends when necessary
Ability to work both autonomously when executing local events and as part of a team on general strategy
Required Qualifications & Education:
Bachelor's degree
4-6 years of events and meeting experience; law firm or other professional services experience preferred.
Physical Requirements:
Ability to sit or stand for extended periods of time.
Moderate or advanced keyboard usage.
District of Columbia - $ 79,000.00 - $118,000.00
Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.
Benefits
Health insuranceDental insuranceVision insurance401(k)Performance bonus
Additional Information
We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.
This position will be based in our Washington D.C. office.
General Description:
Holland & Knight's Marketing Department seeks a Senior Marketing Events and Meetings Coordinator to serve as part of the Marketing Events Team, assisting in the planning, coordination, and implementation of the firm's internal and external meetings and events.
Key Responsibilities Include:
Strategically collaborate with internal stakeholders and outside vendors to plan, implement, and execute all aspects of on- and off-site events, meetings, receptions, and seminars.
Proactively and independently manage all details and logistics associated with events and meetings including: offering strategic input to lawyers and marketing personnel regarding event goals and objectives; researching and locating venues to further event goals; reviewing RFPs and site recommendations; negotiating contracts, food and beverage, audio visual;; securing on-site room holds; developing invite; reviewing RSVP lists; coordinating speaker, guest, and VIP needs; etc.
Assist with the full-scale development and production of the firm's annual meeting
Identify and develop relationships with hotels, off-site venues, vendors, suppliers, and caterers
Manage production and compilation of event materials and handouts such as invitations, presentation packets, evaluation forms, name tags, signage, follow up mailings, and any last minute requests
Handle on-site event management; coordinate and supervise support staff required for events
Post and update internal and external event web pages
Provide strategic and creative input, with an eye toward business and client development goals, when planning events with practice and area marketers and lawyers
Provide strategic follow up and debriefing, including analyzing data from internal reports (attendance, click through rates, etc.) to offer suggestions on how lawyers can follow up best with event attendees
Review and approve expense vouchers from meetings and events; ensure adherence to event and meeting budgets; confirm/secure budgetary approvals for all aspects of event expenditures; determine ROI and provide feedback on return based on final expenditures
Moderate to heavy travel required (up to 50%)
Other projects as assigned
Hklaw · WA