Additional Information
Job Type:
Term (Fixed Term)
Contract & Grant Administrator/Senior Contract & Grant Administrator (1-year Term)
RAND seeks a Contract & Grant Administrator at a Mid-Level or Senior level to join our Contract & Grant Services department, with a focus in federal and nonprofit contract and grant awards. Experience working with a variety of sponsor types is preferred, including federal government agencies, state and local governments, nonprofit organizations, private foundations, and commercial entities.
Under minimal supervision and guidance, the Mid-Level/Senior Contract & Grant Administrator independently performs moderate to highly complex contract and grant administration activities, including proposal submission, negotiation, execution, and administration of RAND's sponsored research agreements.
Assignments at this level require the use of independent judgment and initiative in resolving problems and making recommendations. This position may also provide training and direction to less experienced Contract/Grant Administrators and other support staff.
May perform any or all of the following duties:
Review RFPs/RFQ's for contractual issues and provide input in support of proposal efforts, such as providing advice to RAND research and proposal development staff regarding proposal preparation and interpretation of sponsor requirements.
Draft, coordinate, and execute proposal related non-financial agreements, such as nondisclosure, teaming, and data use agreements.
As the authorized RAND representative, conduct compliance review and submit sponsored research proposals.
Review contract and grant agreements to ensure that the terms and conditions are in accordance with RAND's policies and mission.
Research and interpret Federal Acquisition Regulations (FARs), Code of Federal Regulations (CFR), Uniform Guidance (UG), and other laws, regulations, rules, guidelines, and terms and conditions referenced in contracts and grants to determine if the organization can comply, engaging with the legal team, IT security, and other subject matter experts when necessary, and advise RAND management as to acceptability.
As an independent contributor within CGS as an authorized negotiator, negotiate the terms and conditions of sponsor agreements of varying types (Grant, FFP, T&M, LH, CPFF, IDIQ, Task Orders, etc.) and related modifications. This includes the drafting and preparation of agreements of varying types in addition to the markup of external agreements, which requires a full understanding of legal concepts and contract law.
Develop negotiation strategies and draft terms and conditions acceptable to RAND and RAND's sponsors, in accordance with RAND's policies, procedures, and mission.
Monitor active projects for compliance with both sponsor and RAND requirements and prepare periodic status reports and change management notices as needed.
Coordinate and manage post-award modification and change management requests.
Assist with miscellaneous contractual matters such as copyrights and non-disclosure agreements and intellectual property matters.
Provide advice and guidance to project leaders, project staff, and division leadership related to terms and conditions, schedules, and the accomplishment of contractual obligations.
Coordinate the project close-out process.
Maintain official contractual communication between RAND and its sponsors. Serve as the primary interface with RAND sponsors on substantial and/or sensitive contractual/business matters.
Facilitate problem identification and resolution in a variety of pre- and post award areas.
Collaborate with pricing, purchasing, accounting, finance, and operations staff and other administrative groups within RAND for resolution of contractual issues and disputes and to ensure compliance with contractual requirements.
Maintain cooperative working relationships with other offices within RAND and provide advice and assistance as needed.
May provide informal guidance to new team members.
Maintain and manage accurate electronic files and documentation.
Senior Contract & Grant Administrators may also:
Advise management of contractual rights, obligations and risks and provide interpretation of terms and conditions.
Monitor external publications for policy and legal developments issued by Federal Agencies pertaining to government contract and grant administration (Federal Register, COGR, SRA, OMB, etc.).
Act as a resource and mentor for colleagues with less experience.
Rand · Pittsburgh, PA